Coordinator of Alumni Engagement, Operations

Department

Alumni Affairs

FSU Division of University Advancement

Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals' campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.

Responsibilities

The Coordinator of Alumni Engagement, Alumni Operations and Facilities manages the Alumni facilities. The position is tasked with assisting with the Administration and Operations of the Alumni Association. The position is a front-line position, and assumes the responsibilities of first impressions for the Alumni Association office. This position provides excellent customer service and oversees the successful implementation of all related functions and reports directly to the Assistant Director of Operations and Administration.

Provides administrative and operational support and provides recommendations to the Assistant Director of Alumni Engagement, Operations and Administration. This includes purchasing, processing disbursements, department mail, inventory, departmental security (DSC), internal onboarding processes, and the PCI processes.

This position will also welcome visitors and assist alumni providing exceptional customer service. Contributes to the overall success of the Alumni Association by working with all customers, teams and departments collaboratively and professionally.

Manages the day-to-day operations of the 22,000 sq ft facilities; coordinates with internal and external stakeholders on all facility operations including managing functional space at the Alumni Center, maintenance and upkeep of facilities, COOP planning and implementation, AV systems, facility rental processes and contracts. Coordinates with the Assistant Director to develop, implement, and manage the operations and facilities expense budgets. Annual environment audits including exterior evaluations conducted annually by FSU Police.

Responsible for day-to-day and scheduled maintenance of Alumni Association's assets including but not limited to vehicle maintenance / repairs, A / V equipment, laptops / desktop computers, and copy machines.

Supervises and coordinates the OPS and work study programs, including daily management of schedules and assignments, providing opportunities for professional development.

On behalf of the ED of Operations and Administration, serves as liaison between the Alumni Facilities Rental Staff, clients and the Alumni Association Accounting Staff to ensure timely contract invoicing and payment processing. Protects confidential information. Conduct market research annually for rental rate competitiveness to drive revenue for Alumni Affairs. Manages Aramark / Traditions Catering with the university to ensure high quality service to the Association and clients booking space. Oversee customer service policy and practices and training of staff to provide alumni and visitors to Center a top-tier experience.

Responsible for the Association's supply management controls including completing the University's inventory completion certification process and annual computer device audit. Serves as one of the Association's property management designees.

Performs special projects and other duties as assigned.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note : a combination of post high school education and experience equal to six years.)

• Valid State of Florida or Georgia driver's license or the ability to obtain upon hire

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

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