Executive Assistant

Job Description

Job Title : Hybrid Executive Assistant

Location : Chicago, IL Hybrid

Type : W2 Contract to Direct Hire

Pay Rate : $28 / hour

Job Summary : We are seeking a highly organized and proactive Hybrid Executive Assistant to support executive management within a dynamic healthcare company. The ideal candidate will possess advanced computer skills, strong interpersonal abilities, and the capability to handle highly confidential information with discretion. This role requires a multi-tasker and fast learner who can manage various responsibilities efficiently.

Key Responsibilities :

• Executive Support : Provide comprehensive support to executive management, including making travel and meeting arrangements, screening calls, composing letters and reports, preparing presentations, and handling financial data.
• Calendar Management : Utilize advanced experience with Outlook Calendar to manage and coordinate executive schedules, ensuring seamless planning and prioritization.
• Travel Coordination : Arrange travel plans using Concur, including booking flights, accommodations, and transportation, as well as managing catering needs for meetings and events.
• Document Preparation : Prepare and edit documents, presentations, and reports using word processing, spreadsheet, presentation, and database software.
• Confidentiality : Handle work of a highly confidential nature, maintaining discretion and professionalism at all times.
• Internet Research : Perform thorough and accurate internet research as required to support executive projects and initiatives.
• Training : May train other staff members on various software and administrative processes.
• Interpersonal Skills : Possess strong interpersonal skills, leadership, negotiation, analytical, and problem-solving abilities to effectively support executive management and collaborate with team members.

Requirements :