Office Assistant

Office Assistant

Mohave County Public Health-Nutrition & Health Division is looking to fill an Office Assistant position. The Nutrition and Health Promotion Division administers a variety of grant-funded nutrition and health education programs including WIC, Tobacco Cessation, AZ Health Zone, and Overdose Data to Action. We are located at 700 W. Beale Street, Kingman, AZ. Our Vision Healthy People in Healthy Communities. Our Mission The Mohave County Department of Public Health's mission is to promote, protect, and improve the health of our communities.

Director's Message Public Health plays a critical role in promoting and protecting health in every community. At the Mohave County Department of Public Health, we have dedicated staff who strive to be the best in their respective field and are eager to provide the highest quality of service to our clients. Please share your thoughts on how we can improve and where our staff met or exceeded your expectations. We are proud to serve all who live in, or visit, Mohave County. Office Assistant ->

Salary, Range 6 Steps 4-7, $16.39 - $17.91 / hr.

Monday-Friday 8 : 00am-5 : 00pm. Occasionally will need to work on weekends and / or outside normal working hours during Public Health participation events with availability to flex work hours during these events. Office environment will be answering front desk questions, phone calls, and assisting both internal and external customers. Variety of internal and external Public Health events that includes but not limited to Health Fairs, Public Outreach programs, and retrieving items from storage unit. Travel will be one to two times per month during work hours. Must be able to travel throughout different county locations. Working conditions would include but not limited to : Work outdoors in varying weather conditions, including strong winds, extreme heat to extreme cold temperatures. This position does require time spent sitting, standing, walking, bending, and stooping. The ability to frequently be able to lift 1lb up to 50lbs.

Duties may include, but are not limited to, the following : Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports, and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles, and submits data for use in statistical reports, internal operating studies, or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and always conduct themselves in a professional manner. Always communicate in a courteous and helpful manner as well as clear and concise manner. Resolve complaints within scope of information and authority, and / or refer to chain-of-command as appropriate.

As assigned to Public Health : Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race / ethnicity, educational level, and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts.

Required Minimum Education, Experience, and Training : Office Assistant : High School diploma / GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training, cash handling and / or bookkeeping. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities Modern office practices and records management / maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written, or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others.

Equal Opportunity Employer / Program. Auxiliary aids and services are available upon request for individuals with disabilities. Mohave County is an Equal Opportunity Employer. It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older). Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.