Executive Assistant & Office Assistant

Executive Assistant & Office Assistant

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to SimCorp!

At its foundation, SimCorp is guided by our values caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered. If you like what we're saying, keep reading!

This is a dual-functioning role that provides essential support in two key areas: Executive Assistance (70%) to the Head of Americas and Office Management (30%) for the New York office. The role is designed to ensure smooth day-to-day operations both in supporting senior leadership and maintaining a well-functioning, welcoming office environment.

The Executive Assistant component focuses on complex calendar coordination, travel planning, meeting support, expense support, and general administrative efficiency for the Head of Americas. The Office Management component includes hands-on tasks such as greeting guests, managing office supplies and refreshments, and coordinating weekly office lunches.

This position requires working a minimum of four days per week onsite in the New York office, with additional days as needed to support office events or leadership priorities. This provides some flexibility for remote work on Fridays.

Key Responsibilities:

• Manage complex calendar for the Head of Americas, including scheduling and prioritizing high-level internal meetings and external engagements with a C-level audience of clients and senior stakeholders across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
• Complete Head of Americas' expense reimbursement submissions and review/approve expenses from the team.
• Personally welcome Head of Americas' guests, clients, and/or board members, and guide them through security or to meeting rooms.
• Help prepare internal presentation materials, updates, and reports in collaboration with cross-functional teams.
• Assist with planning and logistics for internal meetings such as town halls, team offsites, and strategic planning sessions.
• Physically arrange chairs, whiteboards, AV equipment, handouts, and refreshments before meetings.
• Provide administrative support on special projects or time-sensitive initiatives as needed.

Office Management (30%):

• Serve as the first point of contact for office visitors and guests including ensuring building access and desk booking
• Ensure office is fully stocked with refreshments and supplies and common areas are neat and organized. Handle mail including scanning documents as required
• Coordinate weekly team lunches, including ordering, setup, and cleanup; support coordination of local in-office and off-site events
• Support ad hoc administrative tasks as needed including supporting alternate office locations remotely

What We Value:

• 7-10 years of Executive Assistant experience supporting senior-level executives
• Office management or similar administrative experience is desirable, with a willingness to take initiative and support hands-on office needs
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively
• Adaptable and proactive mindset, able to pivot between competing priorities seamlessly
• Friendly and service-oriented approach, comfortable interacting with senior leadership, clients, and internal teams
• Proficiency in MS Office and Microsoft Teams
• Strong verbal and written communication skills
• High level of discretion, confidentiality, and professionalism
• Willingness to work on site in the NYC office 4x per week

Benefits:

Attractive salary, bonus scheme, and pension are essential for any work agreement. However, in SimCorp we believe we can offer more. Therefore, in addition to the traditional benefit scheme, we provide a good work and life balance: flexible working hours and a hybrid model. And opportunities for professional development: there is never just only one route - we offer an individual approach to professional development to support the direction you want to take.

Next Step:

Please send us your application in English via our career site as soon as possible, we process incoming applications continually. At SimCorp, we recognize that bias can unintentionally occur in the recruitment process. To uphold fairness and equal opportunities for all applicants, we kindly ask you to exclude personal data such as photo, age, or any non-professional information from your application. Thank you for aiding us in our endeavor to mitigate biases in our recruitment process.

If you would like to know more about the job, please contact Magdalena Nowakowska, Senior Manager Global Talent Acquisition. If you are interested in being a part of SimCorp but are not sure this role is suitable, submit your CV anyway. SimCorp is on an exciting growth journey, and our Talent Acquisition Team is ready to assist you discover the right role for you. The approximate time to consider your CV is three weeks.

We are eager to continually improve our talent acquisition process and make everyone's experience positive and valuable. Therefore, during the process we will ask you to provide your feedback, which is highly appreciated.

SimCorp welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

For over 50 years, we have worked closely with investment and asset managers to become the world's leading provider of integrated investment management solutions. We are 3,000+ colleagues with a broad range of nationalities, educations, professional experiences, ages, and backgrounds in general.

SimCorp is an independent subsidiary of the Deutsche Brse Group. Following the recent merger with Axioma, we leverage the combined strength of our brands to provide an industry-leading, full, front-to-back offering for our clients.

SimCorp is an equal-opportunity employer. We are committed to building a culture where diverse perspectives and expertise are integrated into our everyday work. We believe in the continual growth and development of our employees, so that we can provide best-in-class solutions to our clients.

Please note: Only applications sent through our system will be processed.