Senior Payroll Administrator

POSITION SUMMARY

The Senior Payroll Administrator serves as a subject matter expert and strategic partner working alongside the accounting department and reporting to the Payroll Manager. This role is responsible for accurate, timely, and compliant processing of full-cycle payroll for domestic, multi-state, and international employees. This position requires independent judgement and decision making, managing complex payroll transactions, maintaining payroll data integrity, and ensuring all processes meet legal and company standards. The Senior Payroll Administrator also supports payroll system improvements, audits, and special projects, and provides guidance and direction to other payroll team members. International communication may occasionally require availability during off-hours.

ESSENTIAL RESPONSIBILITIES

Oversee and manage end-to-end payroll process for salaried and hourly employees, ensuring accuracy in hours, rates, deductions, and benefits.

Interpret and apply wage and hour laws and internal policies to resolve complex payroll issues and discrepancies.

Advise management on payroll tax implications, compliance changes, and internal control improvements.

Validate compensation and benefit data, calculate payroll adjustments, and reconcile discrepancies prior to final submission.

Maintain and review payroll systems for both domestic and international employees to ensure compliance and accuracy.

Assist and back up the payroll tax withholdings set up and process, unemployment, workers’ compensation, and other statutory payments.

Ensure payroll practices comply with federal, state, local, and international wage and hour laws.

Assist with the coordination of quarterly and annual tax filings and assist with statutory reporting requirements.

Partner with external tax vendors and internal departments (Finance, HR, and IT) to ensure consistent data and efficient processing.

Prepare detailed ad-hoc payroll reports including summaries of earnings, deductions, taxes, and leave balances.

Maintain complete and accurate payroll records in accordance with company policy and legal requirements.

Support internal and external audits by providing documentation and responding to auditor inquiries.

Identify and recommend process improvements to enhance payroll accuracy, compliance, and efficiency.

Document and maintain payroll procedures, ensuring policies are clearly communicated and consistently applied across the team.

Provide functional guidance to payroll team members to ensure a high standard of accuracy and service.

Handle confidential information with the highest level of discretion and professionalism.

QUALIFICATIONS, SKILLS, AND ABILITIES Education

High School Diploma or GED required.

Associate’s degree in Accounting, HR, or related field preferred.

Experience

Minimum of 5–7 years of full-cycle payroll experience including multi-state payrolls required.

Experience with international payroll preferred.

Experience with JD Edwards or similar ERP platform preferred.

Certified Payroll Professional (CPP) certification preferred.

Technical Skills

Proficient in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, Teams).

Working knowledge of payroll systems such as JD Edwards, Oracle, or ADP.

Strong understanding of payroll tax compliance and regulatory requirements across multiple jurisdictions.

Professional Skills

High level of attention to detail and accuracy.

Ability to manage multiple priorities in a fast-paced environment.

Excellent written and verbal communication skills.

Strong interpersonal skills with the ability to work collaboratively across departments.

Dependable, organized, and able to maintain confidentiality in handling sensitive data.

PHYSICAL AND MENTAL REQUIREMENTS

Combination of sitting, standing, and walking throughout the day.

Frequent use of hands and fingers for computer work; occasional lifting up to 20 lbs.

Requires strong focus, accuracy, and attention to detail.

Must be able to work independently, prioritize effectively, and meet strict deadlines.

Application review will consider without limitation the following criteria : qualifications, education, and experience specific to the job description / duties as well as prior experience with Hoffman Construction.

Applicants must be able to pass the Hoffman Drug and Alcohol test. Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Please note, we are not able to offer sponsorship for this position.

About Us

Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon’s Hayward Field.

Our company has been in business for almost a century, but we’re not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You’ll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We’re looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website () , and, if you like what you see, apply today.

About the Team