Facilities CoordinatorAdministrator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves : Youll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day-to-day operations assisting with vendor coordination and supporting communication between various stakeholders on site. This position offers excellent exposure to facilities management while utilizing strong administrative skills in a dynamic corporate environment.

Your day-to-day tasks will include :

Scheduling and coordinating vendor activities and site inspections

Maintaining accurate records of vendor interactions service requests and site activities

Assisting in the preparation of basic reports on site operations and vendor performance

Responding to routine inquiries from staff vendors and clients

Supporting the implementation of site procedures and protocols

Helping to organize and maintain site documentation and operational manuals Assisting in tracking and reporting on key performance indicators (KPIs)

Coordinating site meetings and helping to prepare relevant materials

Supporting front desk operations and greeting visitors

Desired experience and technical skills :

Requirements :

0-2 years of experience in an administrative or operational support role

Strong organizational skills and attention to detail

Proficiency in Microsoft Office suite particularly Excel and Outlook

Excellent written and verbal communication skills

Ability to prioritize tasks and manage time effectively

Basic understanding of customer service principles

Ability to work onsite full time

Preferred :

Experience in a facilities management or property management environment

Familiarity with vendor management concepts and coordination

Advanced Excel experience including data analysis reporting and spreadsheet management

Experience with purchase order creation and procurement processes

Strong administrative background with experience in document management and filing systems

Database management and data entry expertise

Basic knowledge of building operations and maintenance

Understanding of health and safety practices in a workplace setting

Exposure to scheduling and coordination software

Experience supporting executive-level administrative tasks and meeting coordination

Location : On-site Newark DE

Estimated compensation for this position :

$49500 - $60600 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location : On-site Newark DE

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Required Experience :

IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 49500 - 60600