Clerical Secretary

Job Description

Job Description

Job Summary :

The Clerical Secretary will be responsible for a range of secretarial duties, such as managing a multiline phone system, greeting visitors warmly at the front desk, and compiling and maintaining medical charts, reports, and correspondence. This role demands the ability to work independently, exercise sound judgment, and take initiative.

Duties / Responsibilities :

• Greets visitors, ascertains purpose of visit, and directs them to appropriate staff or location.
• Provide warm and informative customer service to all calls and guests.
• Receives and routes messages and documents to appropriate staff.
• Transmits correspondence by mail, email, or fax.
• Performs a variety of clerical and administrative duties including, but not limited to, ordering and maintaining inventory supplies, typing, proofreading, filing, faxing, scanning, data entry, copying, and recording information in accordance with deadlines and company procedures.
• Operates office equipment such as voicemail messaging systems, and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.
• Completes and assists with the completion of payroll and associated spreadsheets.
• Assists in any area to cover call-offs and / or employee absences.

Minimum Job Requirements :

Education / Experience :

High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.

Required Skills and Abilities :

Required Clearances :

Physical Requirements :