Mgr, Procurement Execution

Procurement Manager

This employee is responsible for managing the day-to-day purchasing processes, ensuring efficient and timely execution of orders, and maintaining strong supplier relationships while adhering to company policies and regulations. They will help to develop and implement strategies and processes to enhance procurement efficiency / effectiveness, while ensuring compliance and driving continuous improvement within the procurement function. They will be a Subject Matter Expert in regards to Lincare's national procurement, ordering systems, and deliver flawless execution of services from requisition to PO and receipt process.

Job Functions

• Leads the transaction processing team responsible for processing purchase requisitions into purchase orders accurately and efficiently, ensuring timely delivery and compliance with company policies and procedures
• Manages an offshore team supporting procurement operations
• Coordinates with suppliers to ensure timely delivery and resolves any invoicing issues that arise including discrepancies in prices, volume, or replacement parts, etc.
• Ensures that buyers are empowered with required training and guiding them as needed
• Ensures updated information on products are available to the company and buyers
• Identifies, documents, and implements process improvements to streamline procurement operations and reduce costs
• Contributes to the development and implementation of procurement policies, procedures, process maps, etc.
• Updates procurement policies as needed and / or signs off monthly
• Manages procurement-related projects, ensuring successful implementation and adherence to timelines, supports UAT testing for IT projects
• Oversees all purchase orders, delegation of authority, internal controls, ensuring compliance with all applicable laws, regulations, SOX requirements, etc.
• Maintains accurate records of all procurement activities, ensuring audit readiness
• Monitors and enforces compliance with procurement processes across all locations
• Manages procurement-related risks and ensures mitigation strategies are in place
• Builds and maintains strong relationships with suppliers, acting as a point of contact for inquiries and issues
• Oversees all orders placed, communications with vendor contacts with order issues, maintaining the material pricing files, solving any invoice related issues
• Ensures data integrity and accuracy within procurement systems
• Collaborates with IT to implement and optimize procurement processes, systems, and tools
• Supports multifunctional team at all levels (up to and including VPs, Department Heads, and / or CEO / CFO / COO) by working closely with them and their teams across all categories of spend
• Manages third party transaction support services providers and holds them to rigorous performance standards
• Resolves field issues that arise
• Monitors inventory levels and reorder goods as needed, collaborates with warehouse and logistics teams
• Communicates effectively with key stakeholders to ensure alignment and buy-in for procurement initiatives
• Analyzes procurement data to identify trends, opportunities, and areas for improvement
• Develops and maintains procurement performance metrics and KPIs
• Prepares regular reports and presentations for management on procurement performance