Media Asset Coordinator - Sales

As a Sales Asset Coordinator , you manage the complete lifecycle of photography assets across all brands and product lines. Your primary role is to oversee the intake, organization, tracking, and delivery of all product content, ensuring deadlines for retailer and product launches are met. You will establish seamless coordination and communication between Sales, Brand, Product Development, and the Photo Department. A core responsibility is to ensure photo requests are accurately submitted and prioritized within the project management system. Crucially, you will maintain precise data integrity by ensuring all assets are correctly catalogued, tagged, and tracked within the Digital Asset Management (DAM) systems and related product databases.

What You Will Do

• Oversee the intake, cataloging, and organization of photography requests and production sample assets within project management system, and DAM systems (e.g., Wrike, Bynder, Salsify, Resource Space, or equivalent).
• Track production samples through each stage of product development and photography workflow — from intake, studio scheduling, and post-production to final asset delivery.
• Collaborate with cross-functional partners in Sales, Brand, Product Development, and Photography to ensure product photography meets launch deadlines.
• Maintain accurate metadata, SKU / style code tagging, and asset relationships within DAM and related systems.
• Utilize Excel and Google Sheets for data validation, lookups (VLOOKUP, XLOOKUP, INDEX / MATCH), pivot table reporting, and conditional formatting to reconcile sample tracking, photography requests, and asset status.
• Generate photo request trackers, shot lists, and sample status reports for ongoing visibility across internal teams.
• Support automation and integration efforts between systems such as Wrike, Salsify, Sage X3, and DAM for efficient asset and data flow.
• Uphold brand guidelines, file naming conventions, and image quality standards across all deliverables.
• Work with sales teams to provide information needed. Check the project management system and digital asset management system for skus and advise status (ie. Pending Sample, Sample Arrived or In Photo Queue). Work with Sales and Brand to ensure samples are delivered for photography. Work with Production team on timelines - due dates.
• Responsible for tracking, receiving, organizing and returning all FEP / Production and Paint Master samples needed for photography and helping to print photo requests.
• Update reports and dates based on arrival and notify Production team if items are late or delayed.

What We Are Looking For

What we offer

The base salary may vary based on experience, role tenure, performance, industry, and location. Eligibility for the annual performance incentive may apply. Jazwares is a multi-state employer, so the salary range may not apply to other states.

Our benefits package includes basic medical insurance that is 100% company-paid for employees and their children, employee basic life and AD&D insurance, a 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals, short and long-term disability, and tuition reimbursement.

Our work environment provides a flexible work schedule that includes a Monday through Thursday on-site, with an optional WFH on Fridays, up to 20 workdays fully remote each year, and Time Off for vacation and sick leave. Through Jazwares Cares, you will have the opportunity to volunteer for up to 16 hours a year on community service projects.

Working at Jazwares : At Jazwares, we believe an innovative idea can come from anywhere and anyone. Through our three pillars, we foster innovation and encourage creativity in every area of our business.

Passion : Our conviction and enthusiasm show in our products, relationships, and commitment to our community. Collaboration : We share one vision worldwide, constantly striving to improve and innovate together. Humility : We recognize the value in others and treat everyone with respect. Our strength lies in our people and talent.

Don't miss out on this extraordinary opportunity to be part of the fastest-growing toy company in the industry. Connect with us today, and let's shape the future of play together!

JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race, color, sex, religion, national or ethnic origin, citizenship status, ancestry, disability, age, military status, marital status, sexual orientation, or any other characteristic protected by law. Jazwares is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Who We Are : Jazwares, a Berkshire Hathaway company, is a leading global toy manufacturer with a robust portfolio of owned and licensed brands. Founded in 1997, Jazwares celebrates imaginative play with a progressive focus on identifying new and relevant trends to transform into high-quality products for consumers of all ages. Jazwares engages consumers through innovative play experiences with popular brands such as Squishmallows™, Pokémon™, Hello Kitty™, Star Wars™ ,Disney™, BumBumz™, and Adopt Me™. In addition to toys, offerings include virtual games, costumes, and pet products. Headquartered in Plantation, Florida, Jazwares has offices worldwide and sells its products in over 100 countries. For more information, visit www.jazwares.com and follow us on LinkedIn, X, Instagram, and Facebook.

Recruitment Safety : Please be wary of unsolicited communications from individuals or websites you are not familiar with, or any communications requesting sensitive personal data or information. All official Jazwares employment information will come from our company email ending in @jazwares.com. Jazwares will never request any monetary payments at any point during its hiring process. If you have any questions about any unsolicited communications, you can reach out to jazlegal@jazwares.com. We look forward to you experiencing a safe and enjoyable application process at Jazwares!

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