Facilities Administrator

Facilities Administrator

Join a team that values people at Hendricks Commercial Properties. We believe in creating environments where communities thrive, and we encourage our team to embrace the freedom to do amazing things. We offer more than just a job. Our benefits include flexible work hours, employee discounts, paid time off, training & development opportunities, 401K match, medical benefits, 24 / 7 online care, pet insurance, and many other company perks. Youll also enjoy working in beautifully designed offices, situated in dynamic downtown areas with access to great amenities that enhance your day-to-day experience. At Hendricks, youll have the opportunity to teach what you know and learn what you dontand community matters here.

As the Facilities Administrator, you are responsible for coordinating processes within the Facilities Department for verifying timely completion and documentation of work orders, purchase orders, safety data sheets, contractor and vendor insurance paperwork, and annual property inspections. Your ability to own your work and drive success will make a direct impact on the communities we serve.

Your key responsibilities include :

• Extensive professional knowledge and expertise in their specific function.
• Assignments and projects are in-depth and extensive in scope and complexity.
• Makes decisions within specific guidelines.
• Administrator for the Facilities work-order / purchase order system.
• Oversee all Facilities related invoices within the region to verify proper entry.
• Oversees the leased fleet of vehicles for the Facilities department.
• Assist Real Estate Management with budget numbers for the fleet of vehicles within their portfolio.
• Organizes and enters all invoicing pertaining to leased vehicles gas and usage per building / entity.
• Completes day-to-day tracking of paperwork and data entry.
• Manages all door / fob access for tenants and employees within a specific region.
• Oversees the Security Camera System within a specific region.
• Manage master files including the purchase order system, completed projects, and some maintenance records.
• Manage the master calendar, generating reminders of time sensitive dates for pending projects for Facilities Management.
• Manages Facilities uniforms / clothing within a specific region.
• Organize and submit all required inspections and warranties for entry into Docuware.
• Review / monitor all Yardi software for Facilities.
• Assists with any miscellaneous projects.

Compensation : This position offers a competitive starting salary, with opportunities for growth based on performance and tenure. Hard work matters, and we reward it.

Requirements : Qualifications required include a high school diploma or equivalent, strong written and verbal communication skills, excellent organizational skills, a highly motivated individual who can work with considerable independence, and a strong commitment to a team-oriented approach. Proficiency in Microsoft Office including Word, Excel, and Outlook is required. Preferred qualifications include a degree from a two or four-year college or university and experience with Yardi software. Mandatory requirement : U.S. work authorization.

Challenge accepted? At Hendricks Commercial Properties, we dont just keep our word, we make an impact. If youre ready to be the CEO of your job, embrace the freedom to do amazing things, and take your career to the next level, wed love to have you on our team.