Records Analyst

Records Analyst

Begin a fulfilling career with the state of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the state, INDOT offers a competitive total compensation package, as well as outstanding work / life balance.

Role Overview

Responsible for the preparation and scanning of various types of INDOT documents into the Electronic Records Management System (ERMS). After scanning is complete, a quality control check needs to be conducted to make sure everything has been scanned and released properly in the system. Responsible for printing the letting report (construction plans) on a weekly basis for all INDOT Districts. Make sure the plans are mailed out in a timely manner, as this is key for each District for reference of all the projects that are handled by INDOT. Responsible for working on the newspaper advertisement introduced by the Real Estate Department, this guarantees INDOT's is advertising what is being acquired by the agency per IC 5-3-1-1.5.

Location : This position is located in INDOT's Central Office. Salary : This position traditionally starts at an annual salary of $31,668.00. Salary for this position may be commensurate with education and job experience.

A Day in the Life

The essential functions of this role are as follows :

• Follow senior analyst's instructions and assist in implementation of forms / records analysis projects.
• Process incoming records in accordance with retention schedules and consult with senior Records Analyst or agency Program Director to determine which records should be stored permanently for historical significance.
• Accession or record, according to order of acquisition, incoming records by agencies and categories.
• Prepare descriptive records labeling and card catalog, accession register and inventory for permanent and / or archival storage of records.
• Pick up and direct transferring of agency records to Archives.
• Locate requested references and coordinates Record Center items.
• Provide guidance to clerks and temporary employees on special projects.
• Receive instruction and training in records / forms analysis from senior analysts.
• Implement confidentiality procedures for forms and other records and follows established security measures.
• Assist in implementing paperwork simplification projects and prepares records for disposal or storage according to senior analyst's instructions.
• Move and shelf records as instructed by senior co-workers.
• Assist with forms design.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success

You must meet the following requirements to be considered for employment :

Supervisory Responsibilities / Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.