Early Career Program Coordinator

Job Title : Early Careers Program Coordinator

Location :  Century City, CA (Hybrid – 3 days onsite)

Type : Temp, potentially Temp to Hire

Pay : $25–$28 / hr

About the Role

We’re seeking a proactive and creative Early Careers Program Coordinator to join a fast-paced and innovative organization in the entertainment and media space. This position will play a key role in supporting the development, coordination, and execution of early-career initiatives, including internship programs, university engagement, and talent outreach efforts.

The ideal candidate is dynamic, people-oriented, and highly organized, someone who thrives in a collaborative environment and enjoys connecting with students, managing details, and driving engagement across multiple teams.

Key Responsibilities

• Support the planning and execution of internship and early-career programs, including onboarding, events, and engagement activities.

Coordinate logistics for both virtual and in-person recruiting and networking events.

Partner with internal teams and external campus partners to support university engagement initiatives.

Research universities, academic programs, and organizations to identify top early-career talent.

Create presentations, recruiting decks, and marketing materials to promote company programs and opportunities.

Manage candidate pipelines, referrals, and tracking reports to ensure timely communication and organization.

Schedule and coordinate interviews, meetings, and candidate events.

Support the team with reporting, data management, and applicant tracking in Workday or similar systems.

Assist with follow-up communications to candidates and schools post-events.

Provide administrative and operational support to the Recruiting and HR teams on ad-hoc projects as needed.

Qualifications

1+ years of experience in HR, recruiting coordination, campus programs, or university administration.

Experience creating presentations and reports (PowerPoint, Excel, Google Slides, etc.).

Proficiency with Workday or similar ATS / HRIS / CRM systems preferred.

Strong communication, interpersonal, and presentation skills – comfortable speaking with students and early-career talent.

Detail-oriented with excellent organizational and time-management abilities.

Ability to multitask, adapt quickly, and thrive in a fast-paced, high-volume environment.

Collaborative team player with a positive, proactive attitude.

Bachelor’s degree preferred.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.