DoD SkillBridge - Office Administrator

Job Description
DoD SkillBridge Internship Title:

Office Administrator

Location:

Vista, California

Building a career at Granite may be the most valuable thing you could do...

Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future

Requirement : Must be active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program - and has 4+ months to devote to an Internship (Residency).

To Apply : Go to http://vets2pm.com/skillbridge/ and complete the SkillBridge Interest form.

Job Description

General Summary

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities

• Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
• Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
• Assist field operations with informational inquiries to ensure productive work environment.
• Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
• Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.
• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
• Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location

Education

• High School diploma or equivalent required

Work Experience

• 1-3 years administrative/office experience
• 1 year accounting experience preferred

Knowledge, skills, and abilities

• Ability to understand company operations, organizational procedures, and personnel.
• Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
• Must demonstrate ethical and professional business practices.
• Must have effective verbal and written communications skills.
• Ability to work independently.
• Ability to work well under pressure.
• Ability to problem-solve.
• Ability to handle multiple tasks and respond with a sense of urgency as required.
• Detail-oriented and excellent organizational skills.
• JD Edwards World/One World.
• 10 key by touch.
• JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vets2PM Provides:

• Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings.
• PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course.
• Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'.

Other:
Not all internships include certification training by Vets2PM, as many host companies include their own internship-focused training instead. If selected for an internship with Vets2PM please read your approval email, letter, and training plan to be sure you understand what is included in your internship.