Administrative Project Coordinator - Assessment and Guest Housing

Posting Details

Posting Details

Posting Number

S06649P

Position Title

Administrative Project Coordinator - Assessment and Guest Housing

Functional Title

Administrative Project Coordinator - Assessment and Guest Housing

Department

Residential Life

Salary Range

$44,000 - DOQ

Pay Basis

Monthly

Position Status

Regular full-time

Location

Richardson

Position End Date (if temporary)

Posting Open Date

10 / 02 / 2025

Posting Close Date

Open Until Filled

Yes

Desired Start Date

12 / 01 / 2025

Job Summary

Under the supervision of the Associate Director for Assessment and Guest Housing, the Administrative Project Coordinator (APC) will provide advanced administrative support for a complex department by assisting in coordinating summer guest housing efforts that will include interfacing with customers and stake holders to provide summer housing to interested parties. The APC will also provide support for University Housing's assessment efforts throughout the year. This work will support the effective operation, accuracy of data and security of assets through the use of sound financial and business practices and appropriate internal controls.

Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

• 1 year experience in maintaining a large, complex budget.
• 3 years experience in residential life, student life, or other university setting.
• 3 years experience in guest management.
• 3 years experience in record keeping and office assistance.
• Knowledge of surveys and other assessment methods.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Assist Associate Director in preparing assessment tools, analyzing assessment data and preparing relevant reports associated with University Housing assessment efforts.

Administrative Operations :

Assist with application and contract processing of Summer guests of UT Dallas Housing. Maintain, reconcile, monitor, and coordinate operations of large complex fiscal budget and account; prepare invoices, pay vendors, oversee Marketplace transactions, maintain revenue tracking spreadsheet, and prepare deposits.

Guest Management :

A ssist with recruitment, agreements, reservations, services, placement, invoicing, and receipt of payments; communicate with clients throughout the process; prepare and process guarantees.

Work with campus partners :

Maintain dining and catering reservations, make and confirm room reservations outside of Res Halls for clients, maintain dining tracking spreadsheet, compile data and develop reports to highlight application trends, monitor availability and manage guest placement, coordinate facility readiness with Housing Operations, as well as, coordinate on-site staff assistance efforts with Residential Life.

Other duties and responsibilities as assigned.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote Notice : After the probationary period, this role may be eligible for a hybrid (partly remote / partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer that fosters an employee-friendly work environment and offers a comprehensive benefits package, including :

Competitive salary

All UT Dallas employees also have access to a variety of professional development resources, including memberships to Academic Impressions , LinkedIn Learning , and participation in the UT Dallas Bright Leaders Program .

For full details, visit :

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .