Executive Assistant

Executive Assistant

Reporting to the General Counsel, the Executive Assistant will provide executive level administrative support to the General Counsel and other attorneys in the Office of the General Counsel. The Executive Assistant will independently conduct a broad range of duties including, but not limited to, office management, document and report preparation, coordination of responses to subpoenas, contract management, coordination of travel, events planning, oversight of logistics and scheduling of meetings, calendar management, and office website management. The Executive Assistant will serve as the financial and expense report manager for the office. Duties will be conducted in an efficient, accurate, and timely manner while maintaining the highest level of confidentiality in all matters.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within an inclusive multicultural environment and to promote and contribute to a respectful workplace.

Knowledge : Supportive of the University's mission and values and the values and ideals of a Jesuit educational institution.

Skills : Strong experience with Google Workplace tools, including but not limited to Gmail, Google Drive, Google Docs, and Google Slides. Strong calendaring experience, preferably with Gmail. Proficiency with database management software. Willingness to learn and master new software, including but not limited to Workday, T4, Gemini, 25Live, and other software tools and artificial intelligence applications to support the activities of the Office of the General Counsel. Strong interpersonal skills and good judgment with the ability to deal effectively with all levels of faculty, administration, staff, and outside parties, including opposing counsel. Exceptional and professional oral and written communication skills.

Abilities : Ability to maintain confidentiality and use discretion and tact in dealing with others. Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment and follow through on delegated projects to completion in a timely fashion. Self-directed, team orientated, willing to take initiative, ability to shift priorities, and ability to adjust quickly to change. Poised under pressure and able to maintain positivity and composure in stressful situations.

Education : Bachelor's degree required. Paralegal certificate or experience in a legal office preferred.

Years of Experience : 5+ years of relevant experience required. Professional higher education experience preferred.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal. May be required to travel to other buildings on the campus. May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations. May be required to occasionally travel to outside customers, vendors or suppliers. This position requires the ability to work in-person at the University at least three (3) business days per week, with the option for some remote work with the approval of the General Counsel. Specific schedules must be approved in advance and may be adjusted when needed to meet the needs of the position, the office, and / or the University.

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Typical office environment. Mostly indoor office environment with windows. Offices with equipment noise. Offices with frequent interruptions.