Executive Assistant III

Job Description Summary

At MUSC Health we are dedicated to providing exceptional healthcare services to our community. We are currently seeking a highly organized and efficient Executive Assistant III to join our Charleston Division leadership team.

This position will report directly to the Chief Operating Officer (COO) for the Charleston Division and will also provide administrative support to the Executive Director of Operations for the Charleston Division. The Executive Assistant III plays a crucial role in ensuring the smooth functioning of executive operations requiring an individual who thrives in a fast-paced and dynamic environment demonstrates exceptional discretion and delivers with accuracy and professionalism.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC004049 CHS - Charleston COO

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

Provide high-level administrative support to the COO and Executive Director of Operations including calendar management scheduling meeting organization and correspondence handling.

Support financial and operational processes through invoice processing p-card management and WorkDay submissions / changes.

Coordinate and prioritize daily tasks and responsibilities to ensure efficient use of time and resources.

Manage and maintain confidential information including sensitive financial and personnel records.

Serve as a liaison between executive leadership and other departments ensuring clear timely and professional communication.

Prepare and distribute reports presentations and other materials as needed.

Manage travel arrangements including booking itineraries reimbursements and expense reporting.

Assist with special projects events and strategic initiatives led by Charleston Division leadership.

Conduct research compile data and develop summaries to assist with decision-making.

Monitor progress on projects track deliverables and provide proactive follow-up.

Continuously seek opportunities to improve processes enhance efficiency and strengthen administrative systems.

Represent the organization and leadership team with professionalism confidentiality and positivity at all times.

Special event planning management or support as needed.

Other duties as assigned by the COO or Executive Director of Operations.

Minimum Requirements :

Education :

Bachelors Degree or equivalent

Work Experience :

2 - 4 years years of experience as an Executive Assistant preferably within a healthcare or complex organizational setting.

• Proficiency with Microsoft Office Suite applications (Word Excel PowerPoint Outlook Teams) is required.
• Ability to quickly learn and effectively use additional software platforms (e.g. Concur Workday).
• Strong organizational and time-management skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills; ability to interact with stakeholders at all organizational levels.

Additional Job Description

NOTE : The following descriptions are applicable to this section : 1) Continuous 6-8 hours per shift; 2) Frequent 2-6 hours per shift; 3) Infrequent 0-2 hours per shift

Ability to perform job functions while standing. (Frequent)

Ability to perform job functions while sitting. (Frequent)

Ability to perform job functions while walking. (Frequent)

Ability to climb stairs. (Infrequent)

Ability to work indoors. (Continuous)

Ability to work from elevated areas. (Frequent)

Ability to work in confined / cramped spaces. (Infrequent)

Ability to perform job functions from kneeling positions. (Infrequent)

Ability to bend at the waist. (Frequent)

Ability to squat and perform job functions. (Infrequent)

Ability to perform repetitive motions with hands / wrists / elbows and shoulders. (Frequent)

Ability to reach in all directions. (Frequent)

Possess good finger dexterity. (Continuous)

Ability to fully use both legs. (Continuous)

Ability to fully use both hands / arms. (Continuous)

Ability to lift and carry 15 lbs. unassisted. (Infrequent)

Ability to lift / lower objects 15 lbs. from / to floor from / to 36 inches unassisted. (Infrequent)

Ability to lift from 36 inches to overhead 15 lbs. (Infrequent)

Ability to maintain 20 / 40 vision corrected in one eye or with both eyes. (Continuous)

Ability to see and recognize objects close at hand or at a distance. (Continuous)

Ability to match or discriminate between colors. (Continuous)

Ability to determine distance / relationship between objects; depth perception. (Continuous)

Ability to maintain hearing acuity with correction. (Continuous)

Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Ability to work in a latex safe environment. (Continuous)

(Selected Positions)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and / or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here : Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1