Administrative Assistant role in Petaluma, CA

Job Description

Job Description

Payroll / Administrative Assistant

• ?? On-site in Petaluma, CA
• ?? Temp-to-Hire | Full-Time | Monday–Friday, 8 : 00 AM – 5 : 00 PM
• ?? Pay : $30.00 / hr
• ?? Start Date : November 3, 2025

Company Overview

We are a well-established artisan tile and stone company known for high-quality installations and a commitment to craftsmanship. Our work blends traditional techniques with modern innovations and sustainable materials. As a second-generation business, we pride ourselves on professionalism and exceeding client expectations.

Position Summary

We’re seeking a proactive and detail-oriented Payroll / Administrative Assistant to support our team during an exciting rebuilding phase. This role is ideal for someone who thrives in a fast-paced, positive environment and enjoys being a key part of day-to-day operations.

Key Responsibilities

Administrative Support

Manage calendars, schedule meetings, and coordinate travel

Prepare and edit documents, reports, and presentations

Maintain office supplies and organize filing systems

Handle internal and external communications

Assist with company events and team activities

Payroll & HR Support

Process payroll for 52 employees, including time tracking and deductions

Maintain accurate employee records and data entry

Assist with benefits administration and invoice reconciliation

Generate payroll reports and respond to employee inquiries

Support onboarding and offboarding processes

Qualifications

2–3+ years of administrative experience, including payroll support

Proficiency in Google Workspace or Microsoft Office

Experience with ADP is a strong plus

High attention to detail and confidentiality

Strong communication skills

Bilingual (Spanish / English) preferred

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here :

https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.