Senior HR Admin Assistant (federal experience required)

Job Title: Senior Human Resources Administrative Assistant

Location: Washington DC

Job Summary:

We are seeking a highly organized and proactive Senior Human Resources Administrative Assistant to provide comprehensive HR administrative and staffing support. This role plays a key part in ensuring the smooth operation of HR processes, supporting recruitment and onboarding efforts, and delivering excellent service to internal and external stakeholders. The ideal candidate will be flexible, detail-oriented, and capable of managing multiple tasks in a fast-paced and dynamic environment.

Key Responsibilities:

• Provide general administrative support to the HR department, including filing, data entry, calendar management, and preparation of HR documents.

• Support recruitment efforts by coordinating interviews, preparing job postings, and communicating with candidates.

• Assist with onboarding and offboarding processes, ensuring all documentation is complete and systems are updated.

• Maintain HR databases and personnel records with accuracy and confidentiality.

• Draft and proofread correspondence, reports, and HR communications with a strong attention to detail.

• Respond to internal and external HR inquiries in a professional, customer-service-oriented manner.

• Assist with employee events, trainings, and other HR-related initiatives.

• Ensure the proper functioning and use of common office equipment (copiers, scanners, fax machines, etc.).

• Perform other related duties as assigned to support the HR team.

Minimum Qualifications:

• Education: College degree required; degree in Human Resources or a related field is strongly preferred.

• Experience: Minimum of four (4) years of experience providing general HR administrative and staffing support.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

  • Comfortable using office equipment including copiers, fax machines, and scanners.

• Communication:

  • Excellent writing and proofreading skills with strong attention to detail.

  • Strong verbal communication and interpersonal skills.

Key Competencies and Attributes:

• Exceptional customer service orientation.

• Highly organized, with strong time management and prioritization skills.

• Ability to multi-task and adapt quickly to shifting priorities in a fast-paced environment.

• Strong discretion and ability to handle confidential information with integrity.

• Self-motivated with a collaborative approach to work and problem-solving.