Administrative Assistant – Travel & Expense Support

Job Title : Administrative Assistant – Travel & Expense Support Location : Ridgefield, CT Hours / Schedule : Monday–Friday, 8 am to 5 pm (Onsite 3 days / week; Wednesday required onsite) Type : Contract Overview The Administrative Assistant will provide dedicated support for travel and expense management activities, ensuring timely and accurate processing in compliance with company policies. This role also supports general administrative functions across assigned departments, maintaining a high level of professionalism, accuracy, and confidentiality. Responsibilities Manage travel and expense processes, including report preparation, reconciliation, and tracking Support departmental operations through data entry, file management, and invoice processing Coordinate meetings, conference rooms, and training logistics Order and manage departmental supplies and ensure accurate recordkeeping Assist with internal system transactions and reporting Ensure compliance with company policies and uphold ethical and professional standards in all business interactions Qualifications Associate’s or Bachelor’s degree preferred; High school diploma required Proficiency in Microsoft Word, Excel, and Outlook Strong attention to detail, organizational, and follow-up skills Demonstrated initiative, accountability, and problem-solving ability Excellent written and verbal communication skills Ability to maintain confidentiality and provide strong customer service Experience with travel and expense systems (Concur preferred) Must be able to work onsite 3 days per week, including Wednesdays; full-time availability required Candidates with primarily receptionist or retail backgrounds will not be considered Benefits System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan. Ref : #558-Scientific