Substitute-Payroll Technician Continuous Applicant Pool

Salary : $65,748.80 Annually

Location : Imperial, CA

Job Type : Classified Substitute

Job Number : SUB-PAYTECH

Division : Human Resources

Opening Date : 08 / 27 / 2025

Closing Date : Continuous

Representative Duties

BASIC FUNCTION :

Under the direction of an assigned supervisor, plan, organize and perform complex and highly detailed work in the preparation, review, and processing of payroll. Prepare, calculate, analyze, and file a variety of reports related to district payrolls. Assist human resources staff with defined and flexible benefits related to payroll.

DISTINGUISHING CHARACTERISTICS :

Performs specialized work which requires unique knowledge and skills to process payrolls with accuracy and efficiency.

ESSENTIAL DUTIES & RESPONSIBILITIES :

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification.

1. Plan, organize, and participate in the preparation of payrolls in accordance with established regulations, timelines, policies, and procedures; assure salaries are accurate and in compliance with all applicable regulations, policies, and collective bargaining agreements.

2. Set-up of new employee payroll accounts in the payroll information system and appropriate retirement system; updating the payroll information system, and assist employees with accessing payroll self-service.

3. Calculate individual pay information for employees; compute adjustments, payroll docks, and retroactive payments; balance and post information to the payroll system; process garnishments for State and federal tax agencies as required by law. Contact employees to make arrangements for repayment of overpayments or adjustments to previous pay warrants that were found to be inaccurate.ng to maintain currency and proficiency in field.

4. Reconcile monthly billings, file quarterly tax reports; assist with payment of unemployment insurance and workers' compensation taxes; establish deductions and deduction registers for insurance premiums, tax shelter annuities, organizational dues, other voluntary payroll deductions.

5. Assist senior payroll staff in the planning, organizing, and coordination of the payroll process; prepare and distribute information to employees regarding changes to the payroll process; ensure checks are canceled and reissued as needed in a timely manner. Initiate collaborative efforts to resolve any reported, perceived or confirmed pay errors.

6. Prepare, compute, and submit reports related to district payrolls, federal and State tax deductions, State disability and unemployment insurance, voluntary benefit deductions as required. Prepare and submit reports under the affordable care act and other agencies as required.

7. Audit hours for substitute, part-time faculty, temporary, and regular employees; monitor retiree wages to assure earnings or hour limitations are not exceeded; monitor employee hours and compensation for retirement system eligibility as appropriate.

8. Assist auditors with employee compensation information and other payroll data as required.

9. Provide retirement information for CalPERS and CalSTRS as required; maintain and provide information regarding costs for optional retirement programs and incentives; provide information and documentation of other payroll related costs.

10.Participate in payroll and retirement professional development and training to maintain proficiency as required.

11.Perform other job-related duties as assigned.

Please click here to view the full job description.

Minimum Qualifications

EDUCATION AND EXPERIENCE :

Any combination equivalent to an associate degree in accounting, finance, or a related field and two years of payroll or accounting.

Certificates, Licenses, Special Requirements :

Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

IMPORTANT : To be considered for the position applying for, applicants must submit the required items by the deadline, which include : online IVC application, current resume, and ALL unofficial transcripts(transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

FOREIGN TRANSCRIPTS : Candidates submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization. Please attach the documents to your online application.

Supplemental Information

RANGE 20 ON THE CLASSIFIED SALARY SCHEULE : Salary placement is at Step 1.

Please click here to review current salary schedule.

For Additional inquiries please contact : Gina Snow

HR Recruiter

Phone : 760-355-6210

Email : EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Employer / employee paid medical coverage options, dental, vision, and life insurance. For additional information, click

Earned annual sick leave.

Earned annual vacation leave for classified and confidential classified employees.

Enrollment in a California Retirement System.

01

Did you read the Minimum Qualifications?

• Yes
• No

02

Substitute and / or Continuous pool positions are generated, and applications are distributed on an as needed basis. This means that while a position may not be immediately available, your application remains on file and may be considered for upcoming substitute or temporary opportunities for up to one year from the date of initial job posting. As needs arise, we will reach out to individuals in this pool based on availability, qualifications, and fit for specific roles. This position you are applying for may not be immediately available, and the purpose of this recruitment is to build a pool of candidates. Please indicate your understanding by selecting "yes" or "no."

03

Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.

04

Supplemental Question A : What in your background and experience make you particularly well suited for this position at Imperial Valley College?

05

Supplemental Question B : How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position?

06

Supplemental Question C : Discuss your experience working with diverse populations. How do you encourage and empower individuals from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand.

Required Question