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Accounting Administrator
Accounting AdministratorAston Carter • Chicago, IL, US
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Accounting Administrator

Accounting Administrator

Aston Carter • Chicago, IL, US
30+ days ago
Job type
  • Full-time
Job description

Accounting Administrator

Hiring for an Accounting Administrator for a dynamic and growing design firm in Chicago!

Hybrid + Weekly Pay + Benefits

MUST Have Qualifications

  • Proficiency in accounting, accounts payable, accounts receivable, and data entry.
  • Experience with invoicing and expense management.
  • Strong proficiency in Microsoft Excel and Microsoft Office.
  • 12 years of experience in an accounting or administrative support role, preferably within the AEC industry.
  • Excellent attention to detail and organizational skills.
  • Strong communication and follow-up abilities.
  • Ability to work independently and manage multiple priorities.

Job Description

Join a dynamic team in the architecture, design, and engineering industry as an Accounting Administrator. You will process 3050 vendor invoices weekly, ensuring accuracy and timely entry, prepare and reconcile employee expense reports, and perform accounts receivable (AR) and accounts payable (AP) functions. Additionally, you will conduct general collections and credit follow-up with vendors, assist with vendor onboarding, and maintain organized records of financial transactions. Your role will also involve reconciling bank statements, assisting with month-end close activities, and supporting internal audits.

Responsibilities

  • Process 3050 vendor invoices weekly, ensuring accuracy and timely entry.
  • Prepare and reconcile employee expense reports.
  • Perform accounts receivable (AR) and accounts payable (AP) functions.
  • Conduct general collections and credit follow-up with vendors.
  • Assist with vendor onboarding, maintenance, and periodic updates.
  • Maintain organized records of financial transactions and supporting documentation.
  • Reconcile bank statements and assist with month-end close activities.
  • Support internal audits by preparing documentation and responding to inquiries.
  • Enter and update financial data in spreadsheets and accounting systems.
  • Assist with purchase order tracking and matching to invoices.
  • Provide general administrative support to the accounting and finance team.

Work Environment

Enjoy a flexible work environment with work-from-home options on Monday and Friday, and in-office presence from Tuesday to Thursday. The office is located on Wacker Drive, overlooking the Chicago River, near the Clark & Wabash CTA train stop. The quiet and focused work environment, with low noise levels, offers a serene setting akin to a library. You will be part of an administrative team of six in a shared cubicle-style area, within a larger office of 25-30 employees. This role is ideal for self-motivated individuals who thrive in a professional, mission-driven atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago, IL.

Application Deadline

This position is anticipated to close on Mar 2, 2026.

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Accounting Administrator • Chicago, IL, US

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