Signature Tour Programs Manager

Andrew Harper Signature Tours Manager

In 1979, our founding editor left corporate life to travel the world. In his desire for authenticity, he sought out small hideaways in unspoiled corners of the globe, sharing his findings through a monthly newsletter under the pen name Andrew Harper. Over the years, the Hideaway Report evolved into a members-only luxury travel site with an expanded menu of curated content, including in-depth articles about a destination's best hotels, restaurants, sightseeing and activities, as well as articles on villas, cruising, tours and sample itineraries. At Andrew Harper, an Internova Travel Group company, members enjoy full-service trip planning and exclusive travel perks at top-tier hotels, villas, cruises, safaris and beyond. Additionally, they gain entry to private auctions and receive year-round exclusive offers from esteemed hotels and travel partners globally. Members receive access to private auctions and ongoing offers throughout the year from favored hotels and travel partners around the world.

Responsibilities

This role will lead the Andrew Harper Signature Tours division by developing, marketing, and operating premium travel experiences that drive profitability. This role combines business development, team management, and hands-on operations to create exceptional programs for discerning travelers while contributing to organizational growth initiatives.

• Create and design hosted group tours for Andrew Harper members.
• Conduct research and development of hosted group tour itineraries, including choosing destinations, AH recommended hotels / resorts, sightseeing, special events and highlights, restaurants, museums, including bespoke exclusive experiences.
• Continually engage with DMCs for all logistical aspects of the tour, including up-to-date events, sightseeing, guides, insider access to events, best transportation modes, etc.
• Cultivate relationships with members for future business.
• Working with the marketing team to design detailed online and print marketing materials to ensure accurate depiction of programs, and coordinate proofing between marketing and other stakeholders when applicable.
• Prepare detailed traveler and staff itineraries that include all supplier details, sightseeing notes, staff advance logistics, menu selection, venue set-up, menu cards, and dietary requests.
• Work with marketing to design various documents needed for tour operations throughout the booking process such as hotel upgrade forms, special activity signups, packing itineraries, etc.
• Work with marketing to create final day-by-day itinerary including copy and graphics. Oversee the production of all final documents.
• Maintain accurate records of customer deposits and vendor payouts by monitoring payment schedules; ensure all deposits, additional payments, and final payments are received and disbursed on time according to vendor contracts before trip departure.
• Respond to member inquiries via phone and email regarding the hosted tours; assess client needs, gather relevant information, and determine next steps.
• Review and coordinate every segment of the client's journey, including transportation logistics, seating or any special services required.
• Collect traveler details via reservation confirmation forms.
• Maintain group tour spreadsheets current with key details such as pre / post-night arrangements, hotel room counts, and guest numbers for each segment to support accurate planning and execution.
• Collaborate with the VP of Product & Partnerships to develop and manage comprehensive tour costing from inception through completionincluding per-person costs, and single supplementsto ensure appropriate pricing and margin targets are met.
• Work with the Sr. Director of Operations and Accounting to conduct thorough post-tour reconciliation and financial analysis, ensuring that actual expenditures align with budgeted costs and that margin objectives are met.

Qualifications

PAY AND BENEFITS

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

The salary range on this job posting / advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay. The salary range posted represents the pay range for U.S. candidates. If the job posting indicates that the role is available for international candidate consideration, the salary range will be based on the local market for the country where the candidate would be working.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company's financial goal achievement and individual performance.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

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