Administrative Coordinator

HealthPlanOne's mission is to help people find the right health insurance at the right price, so they live healthier lives. We are committed to making the shopping process simpler. Our mission has never been more important than it is today.

The Administrative Coordinator provides support to the company's employees, acts as a link connecting departments, vendors, and staff members, handles telephone communications, and deals directly with administrative inquiries.

Duties / Responsibilities :

• Performs day-to-day financial and administrative support activities for the sales center executives and management
• Maintains a complex and dynamic calendar of appointments for the VP, Call Center Operations, and others as assigned, to include scheduling meetings, daily reminders, reminder of next day meetings / appointments, and travel
• Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetings
• Responsible for maintaining the overall site appearance (lobby, conference rooms, break room, sales floor) and recommending ideas / suggestions for improvement
• Interfaces with internal / external customers and vendors
• Assist and support employee-related activities including employee recognition and other morale programs, including lead role on engagement committee
• Provide support as needed for local HPOne employee events on and off site
• Support human resources, talent acquisition, and operations leaders in new hire onboarding activities
• Sort, screen, and distribute incoming and outgoing mail; prepare photocopies and facsimiles
• Order office and kitchen supplies and maintain storage for the sales center
• Obtain, monitor, and distribute key fobs and building access key cards
• Liaison for property management requests / issues
• Provide clerical support to the office team
• Receive and respond to correspondence; proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
• Some local travel may be involved
• Performs other related duties as assigned

Required Skills / Abilities :

Preferred Skills / Abilities :

Physical Requirements :

Equal Employment Opportunity (EEO) is a fundamental principle at HealthPlanOne, where employment is based upon personal capabilities and qualifications. HealthPlanOne does not discriminate because of actual or perceived sex, sexual orientation or preference, gender identity, gender, transgender, race, color, religion, national origin, creed, citizenship status, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, medical conditions including genetic characteristics, mental or physical disability, military and veteran status, or any other protected characteristic as established by law. HealthPlanOne requires the necessary drug testing and background checks as part of our pre-employment practices. If you need assistance or an accommodation due to a disability, please contact us to request accommodation at accommodations@

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