Accounts Payable Specialist

CoreFX Ingredients  is a US-based Health through Nutrition ingredients manufacturer with a purpose to nourish and nurture bodies and minds. Our manufacturing facility is located in Orangeville, IL and Big Bend, WI. Our Innovation Center is located in Evanston, IL.

JOB PURPOSE AND REPORTING STRUCTURE : The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and account reconciliations. This role ensures that all payables are handled in compliance with company policies, contractual terms, and relevant accounting standards. The AP Specialist works cross-functionally with Procurement, Finance, and Supply Chain teams to resolve discrepancies, maintain strong vendor relationships, and support the overall financial health of the organization.

ESSENTIAL DUTIES AND RESPONSIBILTIES include the following.   Other duties may be assigned.

Invoice Processing : Receive, verify, and process a high volume of vendor invoices (domestic and international), ensuring proper coding, approvals, and compliance with company policies.

• Vendor Relations : Serve as a point of contact for vendor inquiries, resolving discrepancies and ensuring positive supplier relationships.
• Payment Execution : Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
• 3-Way Matching : Match purchase orders, packing slips, and invoices, particularly for raw materials and specialized ingredients requiring regulatory documentation.
• Month-End Close Support : Assist with AP accruals, account reconciliations, and reporting to support the monthly and year-end close process.
• Compliance & Documentation : Maintain accurate records and ensure compliance with internal controls, audit requirements, and relevant regulatory guidelines (e.g., FDA, GMP, or ISO as applicable).
• Process Improvement : Collaborate with cross-functional teams (Procurement, Logistics, QA / QC) to streamline AP workflows and resolve issues impacting payment timeliness.
• ERP System Use : Work within the company’s ERP system (Odoo) to enter and manage transactions and generate reports.

QUALIFICATIONS

Experience : 2–4 years of accounts payable experience, preferably in a manufacturing or ingredients-related industry.

Knowledge : Understanding of 3-way match processes, accruals, and basic accounting principles.