Receptionist

Job Description

Job Description

We are looking for a dedicated Receptionist to join our team in Palm Beach Gardens, Florida. This position offers an excellent opportunity to contribute to a dynamic office environment while showcasing your organizational and administrative skills. The ideal candidate will play a key role in ensuring smooth daily operations and delivering exceptional support to staff and visitors.

Responsibilities :

• Receive and sign for overnight mail deliveries, ensuring accurate logging and distribution to recipients.
• Open, log, and process incoming mail, delivering it to the appropriate person or department.
• Sort and scan mail to designated file locations for organized record-keeping.
• Track incoming checks and maintain accurate logs for financial documentation.
• Post outgoing mail using the postage machine and ensure timely dispatch.
• Monitor office supply inventory, placing orders when stock levels are low.
• Prepare and assemble meeting packets as directed by management.
• Perform general filing duties to maintain an organized and efficient workspace.
• Proficiency in Microsoft Word, Excel, and Outlook 365 for administrative tasks.
• Familiarity with Windows 10 or 11, with basic user experience.
• Strong organizational skills and attention to detail in handling mail, supplies, and documentation.
• Ability to manage receptionist duties with professionalism and a welcoming demeanor.
• Previous experience in an administrative office setting is preferred.
• Effective communication skills for interacting with staff, visitors, and vendors.