Accounts Payable Specialist

Job Title : Accounts Payable SpecialistJob Description

As an Accounts Payable Specialist, you will play a crucial role in coding invoices, processing payments, and maintaining client accounts using proprietary ERP software. You will utilize Excel to document, track, and organize any discrepancies, ensuring accuracy and timely payment processing. Your attention to detail and analytical skills will be key in handling insurance carrier payables and collaborating with internal sales and accounting teams as well as external customers.

Responsibilities

Code and process invoices, and maintain payment statuses using proprietary ERP software.

Utilize Excel for documentation, tracking, and organization of discrepancies.

Ensure matching and identification of discrepancies in statements with hundreds of line entries.

Collaborate with internal sales and accounting teams and external customers to ensure accurate payment processing.

Handle insurance carrier payables with high attention to detail.

Identify discrepancies and communicate with vendors and internal teams to resolve issues.

Ensure timely processing and payment of insurance carriers by matching records accurately.

Manage electronic and check payments, and handle a high volume of statements and invoices.

Reach out to sales floors and vendors to ensure payments are processed accurately and promptly.

Create labels for overnight FedEx shipments and fill out forms for approval by senior management.

Record payments against payables in the system and communicate effectively with internal and external parties.

Essential Skills

Minimum 3+ years of strong Accounts Payable experience in a high-volume, fast-paced environment.

Proficiency in Excel, including pivot tables and VLOOKUPS.

High attention to detail and ability to identify and rectify discrepancies.

Strong documentation and organization skills.

Ability to manage multiple tasks and deadlines simultaneously.

Excellent communication skills for internal and external interactions.

Additional Skills & Qualifications

Bachelor's degree in Accounting or Finance is preferred.

Experience in processing electronic and check payments.

Experience in complex AP environments with multi-line item invoices.

Service-oriented individual with high personal standards and hands-on work style.

Work Environment

This role offers a dynamic and fast-paced work environment, requiring attendance in the San Diego office three times a week for the first 90 days if local. Afterward, office presence will be reduced to once a week based on workload. For non-local candidates, office attendance will be required for half a day every other week post-training. The team values hard-working individuals with inquisitive minds and strong multitasking abilities. Candidates should embrace a culture of collaboration and be comfortable working under high expectations while enjoying a stable environment with opportunities for career advancement.

Job Type & Location

This is a Contract position based out of San Diego, CA.

Pay and Benefits

The pay range for this position is $27.00 - $28.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in San Diego,CA.

Application Deadline

This position is anticipated to close on Dec 4, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.