Administrative Assistant Supervisor - Health Department

Job Classification : Administrative Assistant Supervisor

Job Type : Classified

Job Classification : 5805 - Administrative Assistant Supervisor

Salary Grade : 5

Pay Range : $19.83 - $26.78 Per Hour

Range Explanation :

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position.

This position is responsible for supervising and coordinating office support operations, ensuring efficient workflow, regulatory compliance, and effective staff performance. The role also oversees training, personnel management, and interdepartmental collaboration while driving process improvements and maintaining accurate reporting systems.

Essential Functions :

• Supervises and coordinates office support staff, determines work priorities for the unit, assigns work to ensure timely workflow, and participates in production activities of the work unit;
• Evaluates employee performance, makes recommendations on hiring, termination, and related personnel activities and initiates progressive discipline process as necessary;
• Develops and conducts training programs for unit employees;
• Identifies operational problems and develops and implements new or revised procedures;
• Ensures appropriate procedures are followed in a timely manner and within regulatory compliance guidelines;
• Supervises service activities, provides requested and specialized information according to established department policy and resolves problems and complaints which cannot be resolved by staff;
• Prepares correspondence and reviews work unit correspondence for accuracy;
• Coordinates unit activity with other departmental sections or divisions and with other county departments or outside agencies;
• Evaluates automated information system applications, products, and programs for unit use, maintains and participates in database input and retrieval, and assists information services staff in resolving production difficulties;
• Compiles statistical and operational data and prepares periodic and special reports;
• Establishes filing procedures and supervises maintenance of unit files;
• May participate in unit budget preparation and monitoring.

Minimum Qualifications :

Preferred Qualifications :

Selection Procedure :

Pima County Human Resources Dep