Administrative Assistant - International Tax Support

Join Eide Bailly as an Administrative Assistant - International Tax Support, where you will play a vital role in our international tax team! We offer flexible work arrangements, including in-office, hybrid, or remote options to fit your lifestyle.

The Administrative Assistant provides essential support by managing tax filings, client communications, billing processes, and operational tracking. This role ensures timely and accurate execution of administrative tasks across various tax deadlines while enhancing team collaboration and process improvement initiatives.

A Day in the Life :

As an Administrative Assistant, your day may include the following :

• Administrative & Team Support :
• Format, proofread, and prepare documents and correspondence.
• Schedule internal meetings and take detailed notes.
• Assist in planning and supporting internal events like tax training and team activities.
• Monitor shared inboxes during team absences.
• Coordinate travel plans and prepare expense reimbursements.
• Provide overflow support to team members as needed.
• Client Communication & Support :
• Manage engagement and disengagement letters using Dynamics 365.
• Assist in annual engagement letter processing.
• Send reminders for missing tax documents.
• Respond to client inquiries about portals and document submissions.
• Resolve client portal issues collaboratively.
• Billing & Invoicing :
• Prepare and process monthly billing and invoices efficiently.
• Follow up on outstanding work in progress (WIP) to ensure timely invoicing.
• Assist with billing tasks across departments.
• Manage HLB invoices and initiate wire transfers.
• Support the team in managing accounts receivable.
• Reporting & Tracking :
• Prepare and distribute Global Mobility and Global Private Client Tax Track reports.
• Update and maintain databases, spreadsheets, and project tracking tools.
• Regularly follow up with clients for necessary information.
• Process Improvement & Project Support :
• Support documentation of tax processes specific to international tax.
• Assist with special projects and initiatives to enhance operations.
• Tax Return & Filing Support :
• Assist in assembling and processing tax returns, extensions, and e-filings.
• Manage client filings for key deadlines throughout the year.
• Maintain records using CCH Manager and organize documents in CCH Document.

Who You Are :

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together :

At Eide Bailly, we foster a collaborative culture built on integrity, support, and growth. Employees enjoy opportunities for education, career development, and benefits that prioritize their family's needs.

Compensation : $20.00-$30.00 / hour. Our pay structure emphasizes competitive and fair compensation, with final decisions based on various factors including experience and geography.

Benefits : Enjoy generous paid time off, comprehensive health insurance, 401(k) profit sharing, life insurance, education assistance, and more.

Next Steps : If you believe you are a good fit for this role, we will reach out to schedule an interview and to learn more about your career goals. Explore our company culture on social media platforms or our About Us page.

Eide Bailly LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected status.

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