Administrative Analyst

Administrative Analyst

Administrative Analysts are responsible for performing and/or overseeing administrative and human resource functions within their respective departments. These employees perform a wide variety of tasks and participate in numerous projects that are dependent on their assignment within their jurisdiction and/or department. Administrative Analysts commonly provide support for senior staff, and are responsible for communication activities with both internal and external entities (e.g., contractors, other jurisdictions, citizens, customers). Employees in this position may be responsible for managing and reviewing payroll information, tracking personnel leave time, monitoring their department's budget, developing onboarding procedures for new hires, managing inventory, and/or supervising the billing function of their area.

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job varies depending upon the Merit System employing agency.

The following are job-related qualifications that are required for employment consideration for this position:

• Work experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and/or others, evaluating impact).
• Work experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll, processing disciplinary action).
• Work experience writing reports that outline or summarize proposals, research, projects, etc., to include providing outcomes, and recommendations (e.g., grant applications, community/process improvement plans, policy analysis).
• Work experience performing administrative functions including coordinating schedules, drafting correspondence, and maintaining and updating files and records in order to support professional staff.
• Work experience communicating with a broad range of stakeholders to include the general public, professional staff, and upper level management through email, reports, oral presentations, etc.

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process:

• A Bachelor's Degree or higher in Business, Public Administration, Finance, Accounting, Health Administration or a related field.
• Experience processing payroll, purchasing, managing an office, or processing travel reimbursement.
• Experience developing and managing a departmental or project budget.
• Experience working with payroll software such UKG, ADP, Lawson, QuickBooks, etc.
• Microsoft certification in Office software such as 365.
• Experience with meeting management software such as Minute Track and Granicus.
• Experience with inventory management of office supplies and equipment.

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.