Administrator

About Our Client

Our client is a large-scale, Industrial / Manufacturing organisation, Renowned for their high-quality products, they are committed to continuous improvement and are widely respected within the Industrial / Manufacturing sector.

Job Description

The key responsibilities of this role are;

• Phone Management- Set phone status daily.
• Communication Handling- Manage incoming calls, emails, and mail.
• Visitor Management- Greet and direct visitors.
• Manage sign-in / out procedures.
• Handle filing, typing, copying, and archiving.
• Maintain inventory and place orders as needed.
• Take and distribute minutes for meetings.
• Ad Hoc Requests
• Address requests from Senior Management.
• Reception Area : Maintain cleanliness.
• Refreshments : Replenish and clean the coffee machine.
• Dishwasher : Manage loading and unloading.
• Meeting Rooms : Ensure tidiness and supply availability.
• Daily Pre-start / Monthly Toolbox Meetings
• Organise food and setup for BBQs.
• Distribute meeting minutes.
• Set up new employees and issue clock cards.
• Enter daily time sheets and manage roster updates.
• Set up new employees and ensure correct rates.
• Enter daily time sheets accurately.
• Arrange interviews and create calendar reminders.
• Track leave and reconcile hours weekly.
• Manage leave requests and documentation.
• Assist with invoicing support.

The Successful Applicant

A successful Office Administrator should have :