Residency Program Coordinator, Internal Medicine - Full Time

Internal Medicine Residency Program Coordinator

In accordance with ACGME Common and Internal Medicine Specialty Program Requirements, the Internal Medicine Residency Program Coordinator (PC) collaborates with the Program Director (PD) in the management of the day-to-day operations of the program and serves as an important liaison and facilitator between the learners, faculty and other staff members, and the ACGME. This position provides dedicated time for Coordinator functions and other admin support, based on program size, as defined by the ACGME Internal Medicine Program Requirements.

The Program Coordinator is a key member of the leadership team and is critical to the success of the program. As such, the Program Coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program. The Program Coordinator will develop in-depth knowledge of the ACGME and Program Requirements, including policies and procedures. The Program Coordinator assists the Program Director in meeting accreditation requirements, educational programming, and support of residents.

The Program Coordinator reports to the Program Director of the Internal Medicine Residency Program.

Responsibilities and Duties

• Supports resident recruitment, eligibility determination, interviewing, selection, onboarding, and orientation. Specific tasks may include ensuring new residents obtain Virginia temporary medical license; enroll in PECOS, Virginia, and West Virginia Medicaid programs; complete EPIC training and required Valley Health credentialing steps; and setting-up malpractice insurance.
• Serves as program expert and primary point of contact for Residency Management System (RMS).
• Prepares annual IRIS report for Medicare reimbursement.
• Manages resident on-call and clinic schedules, rotations, and lectures; prepare annual rotation schedules and make necessary adjustments throughout the year.
• Monitors resident work hour compliance, including use of vacation and leaves of absence.
• Manages resident evaluation process within RMS.
• Coordinates resident exam schedules.
• Processes faculty and resident CME expenses / reimbursements and other expenses.
• Collaborates with other Program Coordinators and Institutional Coordinator to plan program and Graduate Medical Education events, to include retreats, resident wellness activities, and annual graduation ceremony.
• Collaborates with other Program Coordinators and Institutional Coordinator to share best practices and ensure consistency across Valley Health's GME programs.
• Manages and updates the program website in coordination with the Valley Health System Marketing Department.
• Participates in continuing education and other activities to ensure continued professional development

Education Two-year associate degree preferred; or HS plus two years prior experience as a Residency Program Coordinator in an academic medical setting, health care, or education field. Certification & Licensures TAGME Certification preferred (National Program Coordinator Certification). Qualifications Strong people skills. Ability to work independently. Strong Microsoft Suite (Excel, Word, PowerPoint) computer aptitude required; experience with Residency Management Systems and other GME-relevant databases desired. Good time management skills. Demonstrates professional expertise and communication within multiple environments and maintaining confidentiality of program information.

Benefits

At Valley Health, we believe everyone is a caregiver, and our goal is to create an environment where our caregivers thrive physically, financially, and emotionally. In addition to a competitive salary, our most popular benefits for full-time employees include :

Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development. In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more.