Bookkeeper

Job Description

Job Description

Salary : $65,000-$70,000 / annual

About Us

Pinehurst Landscapes is a well-established landscaping and nursery business committed to delivering exceptional service to our clients. We're seeking a detail-oriented and experienced Bookkeeper to join our team and manage the financial operations across our integrated landscape and nursery divisions.

Position Overview

We are looking for a skilled Bookkeeper with a minimum of 3 years of experience to oversee all accounting functions for our multi-division operation. This role is critical to maintaining accurate financial records, managing cash flow, and supporting our leadership team with timely financial insights. The ideal candidate will be proficient in QuickBooks Online, have experience with job costing, and thrive in a dynamic environment where attention to detail is essential.

Key Responsibilities

Accounts Payable & Receivable

Process and manage accounts payable for both Landscape and Nursery divisions, including bill entry and weekly payment runs

Apply customer payments accurately, process credit card transactions, and manage remote deposits

Perform client account audits to resolve billing discrepancies

Maintain accurate inter-company transfer records between divisions

Payroll Administration

Process weekly payroll for all employees, including additions, deletions, and employee information updates

Calculate and process sales commissions twice monthly

Submit weekly Simple IRA contributions

Coordinate weekly gross pay reporting to insurance provider for premium calculations

Job Costing & Financial Analysis

Publish estimates and invoices from LMN software to QuickBooks Online

Analyze actual versus estimated costs (labor, equipment, materials) to determine job profitability

Calculate salesperson commissions based on completed job costing analysis

Track and report monthly cross-billing of plant materials between Nursery and Landscape divisions

Financial Reporting & Reconciliation

Maintain monthly Excel spreadsheets tracking Nursery AIR and A / P for year-end records

Prepare year-end financial reports

Complete monthly commission reports for designers and process Visa / MasterCard / American Express fee analysis

Ensure inter-company balances reconcile between Landscape A / P and Nursery AIR accounts

Records Management

File critical paperwork such as business licenses, DOT records, loan documents, etc.

Track important anniversaries to ensure timely application of business filings.

Support General Manager with various tasks as assigned.

Customer Service & Administrative Support

Provide professional customer service via phone and email as needed

Respond to customer requests regarding pricing, billing, and account inquiries

Support QuickBooks-related questions from team members

Handle lead distribution and administrative correspondence

Required Qualifications

Minimum 3 years of bookkeeping experience required; experience in construction, landscaping, or multi- entity businesses strongly preferred

QuickBooks Online proficiency is essential

Strong understanding of accounts payable, accounts receivable, and payroll processing

Experience with job costing and profitability analysis

Excellent attention to detail and organizational skills

Proficiency in Microsoft Excel, including spreadsheet maintenance and reporting

Strong written and verbal communication skills

Ability to maintain confidentiality and handle sensitive financial information

Professional demeanor with customer service orientation

Preferred Qualifications

Experience with LMN software or similar landscape management platforms

Familiarity with Simple IRA administration

Previous experience managing inter-company transactions

Knowledge of commission calculation and tracking

What We Offer

Opportunity to work with a reputable, growing company with 61 years of experience

Diverse responsibilities across multiple business divisions

Collaborative work environment

Opportunities for professional development and continuing education.

Competitive salary and performance-based bonuses.

Health, dental, and vision insurance.

Health savings account.

Company provided short term disability, group term life insurance, and accidental death and dismemberment.

Retirement plan with employer contribution.

Dependent care savings account.

Paid time off and holidays.

To Apply

Please submit your resume detailing your relevant bookkeeping experience and why you're interested in joining the Pinehurst Landscapes team.

Pinehurst Landscape Company reserves the right to add, remove, or modify the responsibilities of this position as needed to meet business requirements.

Pinehurst Landscape Company is an equal opportunity employer.