Administrative Coordinator

We are looking for a highly skilled Administrative Coordinator to join our team on a contract basis in New York, New York. In this role, you will provide executive-level support to senior leadership and investor relations teams, ensuring seamless administrative operations in a fast-paced capital markets environment. This is a fully onsite position that offers the opportunity to contribute to important organizational functions while working in a detail-oriented and dynamic setting.

Responsibilities:
• Coordinate and schedule investor meetings, ensuring all logistics are handled efficiently.
• Create and edit presentations and reports for investor relations and senior leadership.
• Manage conference room bookings and ensure meeting spaces are prepared appropriately.
• Maintain organized office and investor files to support operational needs.
• Provide executive support by managing calendars, schedules, and correspondence.
• Oversee logistics related to office relocations, including floor assignments and move details.
• Handle general administrative tasks to assist fundraising and investor relations activities.• Minimum of 3–5 years of administrative experience, with a focus on capital markets or executive-level support.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Exceptional organizational skills and keen attention to detail.
• Strong attention to detail and excellent verbal and written communication abilities.
• Flexibility to adapt to varied industry backgrounds, including those outside property management.
• All candidates required to undergo pre-employment screening prior to starting the position.