Business Process and Systems Project Coordinator - (Boston Based)

Project Coordinator

We are constantly looking to add to our core talent. If you are seeking a career that is challenging and rewarding, a work environment that is diverse and dynamic, look no further Haemonetics is your employer of choice.

Job Details

Supports the planning, coordination, execution, and delivery of projects ranging from enterprise initiatives to functional continuous improvement efforts. Key responsibilities include driving project governance, documentation, reporting, resource planning, and ensuring projects follow organizational standards and frameworks. This individual will be highly organized, accel at stakeholder communication and manage the timely delivery of project milestones with a collaborative, firm demeanor. The coordinator works closely with project managers, functional/technical consultants, business stakeholders, and external partners.

Responsibilities

• Coordinate projects involving business process improvement, system enhancements, and cross-functional workflow alignment.
• Develop and maintain project plans, timelines, schedules, and task lists.
• Track project milestones, deliverables, risks, issues, and dependencies.
• Facilitate multiple projects, deadlines, and stakeholders simultaneously.
• Coordinate project meetings, prepare agendas, record minutes, and follow up on action items.
• Drive collaborative adherence to plans while constructively supporting areas of delay and escalating areas of risk.

Stakeholder Communication

• Serve as a central communication point between IT, business users, system integrators, and executive stakeholders.
• Prepare project status reports, dashboards, and weekly updates.
• Ensure cross-functional collaboration and integrated planning between business, technical and 3rd party teams.

Documentation and Reporting

• Maintain project documentation, test scripts + results, training materials, and cutover plans.
• Assist with creation and maintenance of project governance documents (RAIDs logs, communication plans, implementation checklists).
• Ensure compliance with PMO standards, SDLC, and quality control processes.
• Prepare performance dashboards, project reports, and process documentation.

Cross-functional Leadership

• Synthesize inputs and reporting to drive meaningful, succinct updates / action plans.
• Apply analytical skills to ensure clarity and efficiency in project work (at the management and team level).
• Take & Drive accountability on work assignments.
• Continuously improve Haemonetics project leadership, deliverables and management processes.
• Coach / Mentor new project participants on best practices to drive efficient results.
• Maintain situational awareness to present the right information at the right level across project teams to executives.

Qualifications

• Bachelor's degree in Business Administration, Operations, Engineering, or related field required
• 5+ years' experience in project coordination, PMO support, business analysis, system support or process improvement roles preferred
• 5+ years' experience with ERP systems (e.g., SAP, Oracle, SalesForce, Agile, Workday) preferred
• PMP, CAPM, Lean Six Sigma Yellow/Green Belt, Business Analysis (ECBA), or similar certification preferred

Skills

• Strong knowledge of project management methodologies (Waterfall, Agile, hybrid).
• Proficiency with PMO tools: MS Project, Power BI, Confluence, Jira, Sharepoint or similar.
• Process mapping skills (Visio, Lucidchart, Miro)
• Excellent coordination, communication, and organizational skills.
• Change management and continuous improvement mindset.
• Knowledge of business systems (ERP, CRM, workflow tools)
• Ability to collaborate across teams and influence without authority.

Pay Transparency: The base pay actually offered to the successful candidate will take into account, without limitation, the candidate's location, education, job-knowledge, skills, and experience in prior relevant roles. Incentives may also be provided as part of Haemonetics' employee compensation. For sales roles, employees will be eligible for sales incentive (i.e., commission) under the applicable plan terms. For non-sales roles, employees will be eligible for a discretionary annual bonus, the target amount of which varies based on the applicable role, to be governed by the applicable plan terms. Employees may also be eligible to participate in the Company's long-term incentive plan, with eligibility and target amount dependent on the role.

In addition to compensation, the Company offers a competitive suite of benefits to its employees, including without limitation, a 401(k) with up to a 6% employer match and no vesting period, an employee stock purchase plan, "flexible time off" for salaried employees and, for hourly employees, accrual of three to five weeks' vacation annually (based on tenure), accrual of up to 64 hours (annually) of paid sick time, paid and/or floating holidays, parental leave, short- and long-term disability insurance, tuition reimbursement, and/or health and welfare benefits.

The base salary range for this role is: $76,434.43-$103,290.88/Annual