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Office Manager
Office ManagerNW Ledger Company • Snohomish, WA, US
Office Manager

Office Manager

NW Ledger Company • Snohomish, WA, US
4 hours ago
Job type
  • Full-time
Job description

Job Description

About NW Ledger Co.

NW Ledger Co. helps business owners and families simplify taxes and make smarter decisions year-round. We work in QuickBooks Online, run bill pay with modern tools, and keep tidy, review-ready ledgers. If you like organized systems, accurate books, and happy clients, you’ll feel at home here.

What makes this opportunity stand out

  • High impact, low drama : you’ll keep the office running smoothly and maintain clean books across multiple client accounts.
  • Client-facing trust : you’ll be the go-to for vendor bills, customer invoices, and friendly payment follow-ups.
  • Real growth path : learn our tax / accounting playbook and expand into broader client finance ops over time.
  • Modern workflow : cloud-first stack (QuickBooks Online + Bill.com + TaxDome), clear playbooks, and efficient processes.
  • Supportive culture : small, collaborative team that values thoughtful communication and follow-through.

What you’ll do (day-to-day)

Office Administration

  • Operations support : phones, inbox triage, scheduling, client onboarding, e-signature packets, and portal access.
  • Document control : collect W-9s, certificates, statements; file and tag docs; prepare simple client reports.
  • Team support : meeting prep, light HR / admin tasks, supply management, and steady follow-through on checklists.
  • Compliance support : collect W-9s, help prep 1099 lists, and coordinate quarter-end handoffs to the tax team.
  • Quality control : maintain naming conventions, check math, and flag discrepancies early.

    • Client AP / AR & Bookkeeping

  • Accounts Payable : enter / vendor-code bills, route for approval, schedule payments, and keep vendor files current.
  • Accounts Receivable : create / send invoices, apply payments, post deposits, light collections (friendly reminders).
  • Reconciliations : weekly bookkeeping and monthly bank / credit card reconciliations for clients.

    • What makes you a great fit

  • Experience with bookkeeping, and / or AP / AR operations (service-business experience is a plus), and office admin.
  • Confident in QuickBooks Online and Excel / Sheets; comfortable learning new tools.
  • Detail-obsessed and deadline-reliable; clear, friendly communicator with clients and teammates.
  • You enjoy checklists, consistent processes, and improving small systems that save time.

    • Schedule & work setting

  • FT in our office in Snohomish, WA (client files and in-house bookkeeping support require on-site presence).
  • Monday - Friday, during regular business hours.

    • Benefits & perks

  • $25-$29 p / h DOE
  • Paid time off, and cell phone allowance
  • Paid training & professional development
  • Supportive, team-driven environment with clear processes and mentorship
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    Office Manager • Snohomish, WA, US