Facilities Operations Specialist

Facilities Specialist 3

Stanford Libraries is seeking a full-time Facilities Specialist 3 to join the Facilities & Planning department. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About Stanford Libraries :

Stanford Libraries has a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Position :

Perform specialized, diverse work activities and oversee larger complex buildings for Stanford libraries. Coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems with unique and diverse requirements while possessing high integrity and work ethic. These facilities are defined as a building posing greater regulatory and / or safety risk impact to the Stanford community or non-laboratory, multiple buildings with broader scopes of responsibility. This is an individual contributor role.

Core Duties :

• Serve as property operations and maintenance point of contact for facilities' issues in multi-faceted spaces as defined above. Initiate work requests, monitor completion; manage maintenance and renovations budget. Coordinate and monitor routine maintenance services completion including but not limited to waste streams, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment. Suggest metrics, monitor and report related trends.
• Perform condition assessments, conduct inspections, review asset data, analyze performance, prioritize findings, and report results. Identify and establish preventive maintenance; coordinate optimization, analyze data and provide recommendations. Coordinate, direct, inspect and approve contract work for third party vendors; identify, recommend & implement building operations procedures and process modifications for increased productivity and / or cost reduction. Manage related budget and coordinate maintenance logistics to avoid conflicts and / or disruption.
• Support property administration by troubleshooting, tagging, data entry & inventory. Complete purchase orders, receiving, maintaining records, establishing tracking system, gathering information that supports space allocation decision makers.
• Implement facility security programs by developing procedures / practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules. Participate in call rotation with other Facilities staff to assess level of priority responses.
• Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator / liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by correcting identified safety issues, performing root cause analysis, identifying, and tracking corrective actions. Tracking chemical inventory, waste disposal. Developing, coordinating, evaluating, and ensuring compliance with disposal procedures in laboratory settings.
• Develop and conduct safety training and / or new employee facility orientation; and maintain and participate in emergency preparedness, recovery, and business continuity coordination.
• Provide back-up support to the Sr. Facilities Manager overseeing mail services, shipping, and delivery.
• Coordinate space management and planning activities including analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization. Provide input into facilities renewal model; and capital plan implementation (as assigned).
• May oversee and supervise assigned staff engaged in supporting the physical environment and building systems.
• Other duties as assigned by manager

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Minimum Requirements :

Education and Experience : Bachelor's degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.

Minimum Knowledge, Skills, and Abilities : (Demonstrated experience)

Certificate and Licenses Required :

Physical Requirements :

40 pounds.

Working Conditions :

80dB TWA.

Work Standards :

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this