Bid & Proposal Specialist

Position Summary :

The Bid & Proposal Specialist will lead the development of persuasive and visually engaging proposals in response to RFPs, RFQs, and other solicitations. You’ll manage the entire proposal process—from strategy and coordination to final submission—ensuring each response is timely, compliant, and tailored to the client's needs. Success in this position requires strong writing skills, creativity, and a sharp eye for detail, as well as the ability to collaborate across teams and clearly communicate complex ideas. Your work will directly support business growth by helping the company win new opportunities and strengthen client relationships.

Essential Position Functions :

• Monitor bid management resources daily to identify new opportunities, distribute notifications and initiate the creation of the initial proposal draft.
• Proactively solicit bid opportunities through including mass communication to educational procurement offices across North America.
• Manage the proposal writing, building and editing process while also maintaining and updating all templates to remain current with offerings and business initiatives.
• Coordinate with multiple departments including IT, finance, marketing and operations to develop comprehensive responses and compliant proposals.
• Handle all proposal finalization, including but not limited to final document review, notarization, signatory responsibilities, packaging, shipping, and delivery confirmation.
• Drive ongoing development of business intelligence, including public records (FOIA) requests, forecasting future opportunities and archiving competitor submissions to enhance future bidding efforts.
• Provide other Sales support assigned to support customer retention and revenue growth.

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