Management Assistant II

Management Assistant II at City of Mesa, AZ summary :

The Management Assistant II performs complex administrative and research tasks to support a department, including budget preparation, data analysis, and project management. The role involves coordinating personnel functions, administering contracts, improving operational efficiency, and responding to employee or public inquiries. This position requires independent judgment and experience, typically involving supervision and reporting to senior management within a public safety or municipal environment.

Salary : $83,257.41 - $118,687.71 Annually

Location : Mesa, AZ

Job Type : Full Time

Job Number : 16444

Department : (H900) Citywide

Opening Date : 08 / 22 / 2025

Closing Date : 8 / 28 / : 59 PM Arizona

Description / Duties

There is currently one vacancy in the Mesa Public Safety Support Department. This recruitment will also be used to create a Citywide eligible list to fill future vacancies.

A Management Assistant II is a professional classification that performs a variety of moderately difficult-to-complex administrative research work in support of a department or unit that may involve independent research and analysis of management systems, policies and practices, and accounting control procedures. Work may involve directing or participating in gathering information; performing statistical analyses; assisting in the preparation and administration of the department or unit budget; coordinating department or unit personnel functions; managing projects; planning and reporting operations; studying special administrative problems; administering contracts; purchasing; and developing improved systems, procedures, and forms to lower operating cost or increase efficiency. Responding to requests or complaints from City employees or the general public may be an important element in this assignment. Responsibilities may include supervision of clerical, paraprofessional, and / or maintenance classes. This class is responsible for performing related duties as required.

This position differs from the entry-level professional classification of Management Assistant I by its more diverse and complex nature of assignments, and the greater independence under which the work is performed. Administrative direction is received from a department director or above, administrative supervisor, etc., with work reviewed through conferences, meetings, written reports, and by overall results achieved. This class is FLSA exempt-administrative.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Qualifications & Requirements

: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. Graduation from an accredited college or university with a Master's Degree in Public Administration, Business Administration, or a related field and good (1 - 3 years) professional-level administrative experience (professional-level internship experience will be considered) such as : significant experience preparing and monitoring a budget; researching and analyzing data; making recommendations to management; report preparation involving research, analysis, and recommendations to management, etc.; OR graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration, or a related field and considerable (3 - 5 years) professional-level administrative experience.

Special Requirements. Must possess a valid Class D Arizona Driver's License by hire or promotion date (by assignment) . For this position, an individual receiving a conditional offer of employment from the City of Mesa must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and Federal Bureau of Investigation prior to commencing employment with the City of Mesa (by assignment) . Because of the confidential, sensitive nature of information handled, successful completion of a background investigation is required ( Police Department and Mesa Public Safety Support Department Assignments ) . Must complete Department of Transportation (DOT) Reasonable Suspicion Training for supervisors within 30 days of supervisory assignment of DOT safety sensitive employees (Safety Services Assignment) .

Substance Abuse Testing. Due to the safety and / or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug, and / or controlled substance testing as outlined in City policy and procedures ( Police Department and Mesa Public Safety Support Department Assignments ) .

Link to Job Description

A is linked here.

01

Which vacancy(ies) would you like to be considered for? Check all that apply.

• The current vacancy in the Mesa Public Safety Support Department
• Future Citywide vacancies

02

Do you have a Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, or a related field? Please list your degree information in the Education section of your application.

03

Do you have a Master's Degree from an accredited college or university in Public Administration, Business Administration, or a related field? Please list your degree information in the Education section of your application.

04

How many years do you have of professional-level administrative experience such as : significant experience preparing and monitoring a budget, researching and analyzing data, making recommendations to management, and / or report preparation involving research, analysis, and recommendations to management? Your experience must be detailed in the Work Experience section of your application.

05

Please describe your professional-level administrative experience, including employer(s). Please also detail this experience on your application. If none, type N / A.

06

Do you have a valid Class D Arizona Driver's License, or can you obtain one by hire or promotion date?

07

Would you like to be considered for the current vacancy in the Mesa Public Safety Support Department or future vacancies of this position in the Police Department? If yes, please answer all of the following questions.

08

If you served in the military, what was your discharge status?

09

Have you ever been convicted of a felony (this includes criminal convictions out of state that would be considered a felony in Arizona)?

10

Have you tried or used any of the following drugs unlawfully (without a doctor's prescription or dispensary card) : Marijuana, Hashish, Thai Sticks, Barbiturates, Amphetamines, Cocaine, Heroin, Opium, Steroids, or Hallucinogenic Substances?

11

Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) in the past five years?

12

Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) more than 3 times since turning 21 years old?

13

If an explanation or comments are needed regarding drug usage, please note your information here.

Required Question

Keywords :

administrative management, budget preparation, data analysis, project management, policy research, public administration, contract administration, personnel coordination, municipal government, public safety support