Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to provide support to a construction office in Edgewood, WA. This is a contract position expected to run through the end of the year, offering an excellent opportunity for individuals with strong organizational skills and construction industry experience. The role will primarily focus on invoice processing, document management, and other administrative tasks.

Responsibilities :

• Process, track, and reconcile invoices, ensuring all documentation is accurately prepared before submission to accounting.
• Organize and maintain both digital and physical filing systems, ensuring records are easily accessible and up to date.
• Perform data entry tasks with accuracy, including new employee paperwork and auditing time punches as needed.
• Utilize Excel extensively to manage billing information.
• Communicate effectively using Outlook and Teams to collaborate with colleagues and stakeholders.
• Provide flexible support across various tasks, contributing to the team’s efficiency and success.
• Adapt to the needs of the project and demonstrate a proactive approach to problem-solving.
• Minimum of 1 year of experience in administrative or clerical roles.
• Proficiency in Excel, with the ability to create and manage spreadsheets effectively.
• Familiarity with Outlook and Teams for communication and collaboration.
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Experience working with invoices and data entry
• Knowledge of scanning systems and electronic file management.
• Ability to handle both paper-based and digital documentation efficiently.
• Background in construction or familiarity with construction documents is highly desirable