Office Admin

Description:

Job Title: Culinary Office Administrator
Reports To: Chef de Cuisine / General Manager
Department: Administration – Culinary Operations
Employment Type: Hourly, Non-Exempt

About José Andrés Group

José Andrés Group (JAG) is a hospitality company led by Chef José Andrés, known for outstanding guest experiences, innovation, and a values-driven culture. Our teams bring world-class food and warm hospitality to life across acclaimed concepts worldwide.

Position Summary

The Culinary Office Administrator is a detail-driven partner to the culinary and restaurant leadership teams. This role processes invoices, supports timeclock and attendance accuracy, maintains clean back-office records, and helps keep inventory data current—so chefs and managers can focus on great food and smooth operations.

Key Responsibilities

Invoice Processing & Vendor Coordination

• Receive, review, and process vendor invoices; verify pricing/quantities against POs and delivery receipts.
• Resolve discrepancies and coordinate credits with suppliers; maintain organized digital/physical files.

Timekeeping & Attendance Support

• Monitor and reconcile employee punches, breaks, and time-off requests, address discrepancies promptly.
• Generate attendance and hours-worked reports as requested by leadership.

Inventory Records & Audits

• Enter and update inventory counts in the designated system; assist with routine audits and reconciliations.
• Partner with kitchen leadership to track usage and forecast needs; flag shortages/overages.

General Administrative Support

• Provide day-to-day office support (scheduling help, correspondence, document preparation).
• Safeguard confidential information and follow retention standards/SOPs.

Working Conditions & Physical Requirements

• Office/restaurant environment with frequent interaction on the floor and in storerooms.
• Stand/walk for extended periods as needed; light to moderate lifting for files/supplies.

In Return, We Offer You

• Competitive pay
• Exposure to culinary operations, purchasing, and inventory workflows
• Employee dining and partner discounts
• Opportunities for growth within a values-driven, award-winning hospitality group

Equal Opportunity Employer

José Andrés Group is an Equal Opportunity Employer and participates in the federal E-Verify Program.

Requirements:

Required Skills & Qualifications

• Prior office administration experience, ideally in restaurants/hospitality; comfort with accounting or inventory systems.
• Proficiency with Google Workspace and MS Office (especially Excel/Word).
• Strong organization, accuracy, and attention to detail; clear, professional communication.
• Ability to multitask and prioritize in a fast-paced environment; people-oriented and results-driven.
• Familiarity with basic accounting and inventory practices is a plus; active listening, presentation, and relationship-building skills.