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Study Start-Up Specialist

Study Start-Up Specialist

ClinLab StaffingSavannah, Georgia, United States
3 days ago
Job type
  • Full-time
Job description

Position Overview

The Study Start-Up Specialist plays a key role in ensuring timely activation of clinical trials at the research site. This individual manages all start-up activities from feasibility through site initiation, ensuring that regulatory, contractual, and operational requirements are met efficiently. The ideal candidate is detail-oriented, proactive, and capable of coordinating across multiple stakeholders — including sponsors, CROs, investigators, and internal site teams — to ensure trials launch on time and in compliance with GCP, FDA, and IRB regulations.

Key Responsibilities

Feasibility & Site Activation

  • Review study feasibility questionnaires and coordinate completion with site leadership and investigators.
  • Evaluate protocol requirements against site capabilities, resources, and patient population.
  • Track and manage study activation timelines, identifying and resolving barriers to start-up.

Regulatory Submissions

  • Prepare, compile, and submit regulatory documents for IRB / EC approval (initial submission, continuing reviews, amendments).
  • Maintain essential regulatory documents (1572, CVs, licenses, financial disclosures, delegation logs, etc.) in compliance with ICH-GCP and sponsor requirements.
  • Ensure all staff credentials and trainings are current before site activation.
  • Contracts & Budgets

  • Collaborate with management and sponsor / CRO representatives to facilitate budget negotiations and contract execution.
  • Track progress of contract and budget approvals; maintain clear communication with both internal and external stakeholders.
  • Support review of payment terms and milestone deliverables.
  • Site Initiation Readiness

  • Coordinate pre-study visits, SIV scheduling, and logistical setup (lab kits, supplies, systems access, training completion).
  • Ensure completion of site activation checklists and readiness documentation prior to FPFV.
  • Partner with Clinical Research Coordinators and Regulatory staff to ensure seamless transition from start-up to study conduct.
  • Compliance & Documentation

  • Maintain accurate study start-up trackers, databases, and regulatory binders (electronic or paper).
  • Support audits and inspections by providing complete and accurate regulatory documentation.
  • Ensure compliance with all internal SOPs, GCP, and applicable regulations.
  • Qualifications

    Education :

  • Bachelor’s degree in life sciences, healthcare, or related field required.
  • Advanced degree (MS, MPH, PharmD, RN, or equivalent) preferred.
  • Experience :

  • 2+ years of experience in clinical research, preferably within a research site or site network environment.
  • Prior experience in study start-up, regulatory affairs, or clinical trial coordination strongly preferred.
  • Working knowledge of ICH-GCP, FDA, and IRB submission processes.
  • Skills & Competencies :

  • Strong organizational and project management skills; ability to manage multiple start-up projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and clinical trial management systems (CTMS, eReg, eISF, etc.).
  • Collaborative mindset with a proactive, solution-oriented approach.
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    Specialist • Savannah, Georgia, United States

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