Executive Assistant to Chief Executive Officer (Lewisville)

Role Overview

The Executive Assistant to the CEO to provide administrative, operational, and strategic support to the CEO in support of achieving the Companys outcomes through effective and efficient working relationships with the Owners representatives, their Senior Leadership Team (SLT) direct reports, Home Office Staff, J. Hilburn field representatives, vendors, and other external parties as needed.

Core Accountabilities and Responsibillities

Executive Support :

Scheduling and Coordination :

• Manages the CEOs calendar, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Screens and prioritizes emails, calls, and correspondence on behalf of the CEO.
• Prepares briefings, agendas, and supporting documents ahead of meetings.
• Creates work reminders to ensure the CEOs time is managed daily, weekly, and monthly to achieve their work output targets.
• Co-ordinates the communication and logistics arrangements for internal and external meetings.
• Ensures the CEO is well-prepared and equipped for internal and external meetings.

Operational Efficiency :

Communication and Coordination

Communications Coordination :

CEO Representation :

Projects and Events

Company Projects :

CEO-led Events :

Executive Relationships Management

Ownership Coordination :

VIP Relationships :

Required Education and Experience