Warranty Administrator

Job Description

Job Description

The Krause Auto Group has been in business for over 30 years, and we contribute our longevity to our focus on both customer and employee satisfaction. Our employees are not just a number. We acknowledge and support every employee regardless of position and care for everyone individually. We love to help people grow, promote from within, and celebrate individual success stories! We offer great opportunities to grow with our company portfolio which consists of 12 brands (BMW, Mercedes, Ford, Lincoln, Hyundai, Genesis, Lamborghini, Aston Martin, Rolls Royce, Koenigsegg, Mclaren, and Lotus) across 4 states (Georgia, South Carolina, North Carolina, and Florida)

What we offer :

• Free Health Insurance Option Available
• 401k Match Options Available
• HSA company match contribution
• Dental and Vision Insurance Available
• Paid Vacations, Holiday Pay, PTO pay
• Career advancement opportunities, promote from within
• Discounts on products and services
• Family owned and operated
• Long term job security

Responsibilities

Book warranty repair orders and submit claims of manufacturer warranty

Maintain receivables schedules; service contract claim submission and follow up

Work closely and effectively with team of technicians, service writers, and supervisors

Coordinates with vendors and manufacturers to ensure prompt receipt and shipment of replacement parts

Communicate with Service Advisors to define the scope of a warranty claim

Process all warranty paperwork to ensure proper documentation and to verify criteria

Arrange for parts for shipment to factory or distributor

Reconcile all warranty receivables and working with the accounting department to obtain payments; keep track of all services and customer records as required by warrantor

Stays abreast of all factory recalls, announcements, and procedures

Establish and build positive relationships with the manufacturers designated warranty representatives and the representative of any aftermarket warranty company with which the dealership conducts business

Review every warranty repair order written for proper completion, accuracy, and legibility according to the applicable policies and procedure manuals

Figure out the applicable labor operation code, failure codes, and / or other administrative data required and enter them on orders

Ensure that all deductibles are properly documented so they are collected from the customer at the time of repair completion / delivery

Review all returned and / or rejected warranty claims and prepare the repair orders for immediate resubmission

Maintain record of all claims submitted, returned / rejected and paid and their current status

Establish and maintain a record and control of the physical inventory of parts to be returned, inspected, or scrapped by the manufacturer or other warranty authority

Provide a weekly report to the service manager regarding claims status

Report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its employees, or customers

Qualifications

Warranty experience preferred

Attention to detail

Ability to work well with others and be part of a team

Proficiency Microsoft Office

General accounting knowledge preferred

Valid driver's license and clean driving record

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.