Administrative Assistant - Finance (seasonal)

Seasonal Administrative Assistant

The City of Onalaska is seeking to hire seasonal administrative assistants in the finance department. Under administrative supervision of the accounting specialist, the administrative assistant performs administrative duties related to the daily operations of the finance office, ensuring the smooth and efficient handling of administrative tasks and contributing to internal and external customers.

Essential job functions :

• Provides administrative support to the finance department, including but not limited to, filing, data entry, and document management.
• Provides customer service to both internal and external customers. Attempts to resolve matters directly, but may refer customers to an administrative staff member when appropriate; facilitates and coordinates communication with onalaska citizens and the general public.
• Answers and directs phone calls and walk-ins.
• Refers customers and documents to the proper department and / or person.
• Collects payments for city services including, but not limited to, parking, traffic, and municipal citations, municipal court payment plans, tax payments, special assessment payments, application fees, building permits, utility bills, license fees, and records request fees. Completes paperwork / computer work associated with the collection of payments and issuance of licenses.
• Operates various office machines including, but not limited to, fax machine, copier, typewriter, calculator, and pc with microsoft office.
• Assists city clerk with voter registration and absentee ballots as needed for elections.
• Performs other duties as required or assigned.

Compensation : starting wage range for this seasonal, limited-term position is between $16.00 to $19.00 per hour depending on qualifications. There are no benefits associated with limited-term positions.

To apply : to be considered for this opportunity, submit an online employment application. Position open until filled with first review of applicants October 15, 2025.

Additional information : flexible scheduling is available between 8 : 00am and 4 : 00pm, monday through friday. Duration of position estimated december through march and sporadically throughout the year as needed (4 to 20 hours weekly). Selected candidate subject to background check. EOE / drug free workplace.

Requirements of work (knowledge, skills, and abilities) : high school diploma or equivalent required. Prior administrative experience in customer service and cash-handling preferred. Proficient using microsoft office suite and point of sale software.

Physical requirements :

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.