Construction Office Secretary

Construction Office Manager Location: Sunny, street-facing brick office on Beverly Blvd Compensation: Pay dependent on experience Overview We are seeking a personable, highly organized Construction Office Manager to oversee the smooth daily operations of our Beverly Blvd office and support the efficient management of active construction projects. As the central hub of the company, this role requires someone who thrives working independently, communicates clearly, and can confidently manage a wide range of administrative and project-related responsibilities. Key Responsibilities Office & Administrative Management Maintain a professional, friendly, and organized office environment Perform general office duties, including managing phones, email, and scheduling Maintain and update client files, job folders, and internal records Track follow-ups and deadlines across multiple jobs Support day-to-day operational tasks and ensure the office runs efficiently Project & Job Support Serve as a communication bridge between clients, vendors, subcontractors, and supervisors Prepare, review, and process contracts, change orders, proposals, and other written communications Order permits and coordinate with city agencies when needed Order and track materials for job sites, ensuring timely delivery Assist supervisors and field staff by managing documentation and project information Communication & Coordination Provide excellent customer service to clients and visitors Interact regularly with subcontractors, field supervisors, and occasional in-office traffic Ensure information flows smoothly between the field and the office Follow up on outstanding items to keep projects moving Skills & Qualifications Strong organizational skills and exceptional attention to detail Excellent written and verbal communication Ability to multitask and manage competing priorities Comfortable working independently for most of the day Personable, professional, and friendly demeanor Ability to read and analyze contracts and written project documents Experience in construction administration or related fields preferred Proficiency with basic office software and communication tools Why This Role Is Great Work in a bright, sunny, attractive brick office in a prime Beverly Blvd location Join a company where you are the central point of coordination — the “hub” that keeps everything moving Ideal for someone who enjoys a mix of independence, responsibility, and interaction with clients and construction professionals Employment Type: Full Time Years Experience: 1 - 3 years Salary: $20 - $30 Hourly Bonus/Commission: No