Assistant Building Manager

Description :

To assist in the administration of managed properties in accordance with policies, procedures and guidelines.

To provide backup responsibilities for Business Managers during their times of absence.

To assist in direct support and supervision of :

Construction

Cleaning

Engineering

Utilities

Security

Building Maintenance

Elevator Service Contracts

To assist in administrative areas such as :

Tenant Relations

Rent Collection

Monthly Reports

Preventative Maintenance Programs

Answering Phones

Budget Preparation

Escalation Reconciliation

Insurance Requirements (Vendor and Tenant)

Filing

General Administrative Tasks

Requirements : REQUIREMENTS

Skilled in Microsoft Word, Outlook and Excel software.

Skilled in Adobe products is beneficial.

Must work well under pressure and independently.

Ability to be creative and flexible in order to meet deadlines while working with changing priorities.

Excellent organizational abilities.

Strong proofreading and editing skills.

Excellent business vocabulary, grammar, and effective communication skills.

Ability to maintain discretion regarding personnel and industry-related matters.

Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines.

Willingness to work beyond the scope of normal business hours if and when special situations and / or urgent deadlines

necessitate.

Physical Responsibilities :

Must be able to walk buildings and tenant spaces

Must be able to climb stairs and ladders

Must be able to lift 15 - 30 pounds

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