Admin And Facilities Support Coordinator
Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as 'practical magic.'
The Admin and Facilities Support Coordinator is responsible for overseeing both the administrative and physical aspects of the organization or facility. This role is a blend of administrative and facilities support including coordinating maintenance and repairs, ensuring safety compliance, and managing office workspace for productivity.
Responsibilities :
- Perform front desk receptionist duties : greet visitors, and answer and direct phone calls
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
Manage mail intake, delivery and record retention
Manage kitchen supplies inventory, place orders as necessary and organization of the breakroomMaintain cleanliness of all shared office spaces including breakroom, meeting rooms and waiting areasOutlook administrator for meeting roomsManaging budget and tracking expenses for office supplies and equipment inventoryCoordinating and scheduling meetings and events that occur in Phelp's office.Implementing and maintaining administrative policies and procedures and may involve training new staff of these procedures / systems.May include tasks like data entry, report generation, and record keeping.Overseeing and key liaison for maintenance and repair activities for the facility, including office equipment and coordinating with vendors for facility needsManaging vendor relationships and contracts, such as security, cleaning and other facility-related services.Manage relationship and schedule of cleaning companyManage schedule and coordination of maintenance items for lease complianceManage team member security access for onsite security systemAssist walk-in customers by helping retrieve materials associated with small-scale purchase ordersProvide administrative support to CCO Personnel across a range of operational tasks, which may include :Manage folder inventory by breaking down and reallocating unused folders to key personnel
Manage project folders upon job completion, including uploading final photos and relevant documentation to ensure accurate record keepingProvide support with administrative aspects of service requests, as needed, to ensure smooth workflow and documentationAssist with daily reminder calls, as needed to clients regarding upcoming installations ensuring clear communicationQualifications :
High School Diploma and / or GEDMust have prior experience working as an administrative assistant in one or more positions which were high pressured and required meticulous attention to detail and excellent organizational skillsTech savvy with the ability to quickly learn and apply various business systems (i.e., Microsoft Office)Must be detail-oriented, and careful with a keen ability to proofread, the ability to manage projects and maintain organization within the legal teamMust demonstrate excellent communication skills, a pleasant demeanor and be a strong team playerPrior experience in corporate law setting a plus but not requiredFind us on Facebook, YouTube, and Instagram. We are an equal opportunity employer. We E-Verify. All your information will be kept confidential according to EEO guidelines.
