Temporary Executive Assistant

Job Description

Our client, one of the largest medical organizations in the country, is seeking a temporary Executive Assistant. The position will support the CEO and COO across multiple time zones in a fast-paced, high-profile environment. The executives are extremely dynamic and high performing, requiring someone highly experienced, resourceful, and proactive to keep up with the pace and maintain high standards. This is a demanding but rewarding role, with the potential for future opportunities within the organization for top performers.

Please note this is a hybrid schedule that requires an in-office presence four days per week.

Responsibilities :

• Manage complex calendars for the CEO and COO, coordinating meetings across multiple time zones and adjusting schedules as needed
• Coordinate and maintain all aspects of domestic and limited international travel, including booking through travel agents and handling last-minute changes
• Oversee preparation and organization of events and meetings, including board meetings, performance reviews, field alignment meetings, and cross-division gatherings
• Handle expense reporting and ensure timely processing for executive travel and events
• Support both executives in balancing priorities across multiple enterprises and divisions, ensuring alignment with business objectives
• Collaborate closely with the EA team and Chief of Staff to maintain smooth operations

Requirements :