Coordinator Administrative Services - College of Law

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Under administrative direction of the Assistant Dean, is responsible for the management or coordination of the Career Planning and Placement Department for the College of Law. Makes decisions using independent judgement and originates new concepts or approaches. Requires knowledge of business administration and office practices and procedures in order to perform moderately complex duties in supporting operations of the Career Planning and Placement Department for the College of Law. Coordinates and manages special functions and activities.

• Oversees and facilitates specific activities / tasks / assignments for the department. Manages project-oriented activities including planning, initiation, coordination, implementation, and evaluation. Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem-solving activities. Interprets, monitors and analyses information regarding policies and procedures.
• Inputs career opportunities onto job search platform and responds to employer inquiries. Serves as point of contact for interviewers, and coordinates interview schedules. Assists with organizing recruitment events, preparing presentations, and liaising with external and student organizations to coordinate events.
• Greets visitors, screens incoming telephone calls and directs them to the appropriate person. Provides customer service to students, employers and faculty by responding to all inquiries. Assists in the day-to- day office operations and activities in the office.
• Prepares presentation material for use by others, editing content and adding appropriate graphic and design elements. Composes and / or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations.
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures. Creates requisitions, receives merchandise in system and completes any follow-up with the Purchasing Department. Assists with ordering and maintaining inventory of supplies and materials. May work with Travel Liaison to coordinate event registration and travel; creating travel authorizations and processing expense reports for department personnel as needed. Assist and advises, as needed, the department head and staff members of budgetary and related problems. Provides purchasing assistance to other units as needed.
• Provides clerical and administrative support for Career Planning & Placement Office personnel. Maintains administrative and financial files and records for the office. Manages department e-mail account. Maintains office calendar, meetings, appointments, and events.

Minimum Qualifications

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Job Category

Administrative

Advertised Salary

$45,000-$50,000

Work Schedule

Pre-Employment Requirements

Expanded Background Check

Other Information

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active / valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume / curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume / curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at :

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.