Administrative Coordinator

Summary for Admin Coordinator

The Administrative Coordinator manages and assists with a multitude of projects while providing administrative support to port managers. This person is responsible for answering phones, emails and in-person inquiries and helping direct crew.

Essential Duties & Responsibilities for Admin Coordinator

• Coordinate independent visitor tour sales including :
• Answer the office toll-free information line with proper telephone etiquette; must sound professional, credible, pleasant, and sincere.
• Process advance ticket sales and create periodic sales reports for submission to A / R
• Distribute passenger manifests for boat crews
• Coordinate ticket sales for local vendor contacts
• Dispatch and / or drive guest shuttles
• Answer all email inquiries professionally and with accurate grammar.
• Track A / P receipts, and petty cash fund
• Provide Clover (POS) training / support for the company retail program
• Process pre-employment paperwork for new employees; print / distribute training manuals and supplemental documents
• Receive uniforms, organize inventory, and issue to new employees
• Manage crew travel benefit to issue per diem payments
• Manage employee comp benefit program for company tours and other local excursions
• Ensure office equipment is in working order; troubleshoot equipment problems & schedule service calls for equipment, as needed. Maintain office supplies for the division.
• Process daily mail needs.
• Maintain confidential and sensitive files.
• Follow the current office filing system and maintain a clean, organized office.
• Maintain a positive work environment for employees.
• Periodically running various errands.
• Maintain a positive work environment for employees.
• Special projects may be assigned as required by the business.

Minimum Qualifications for Admin Coordinator

Preferred Qualifications for Admin Coordinator

Traits and Characteristics for Admin Coordinator

To deliver world-class experiences guided by the following Alaska Native cultural values safely and sustainably.

Embrace Traditional Alaska Native Cultural Values that include Humility and pride, Respect for all people, including oneself, Respect for nature, Humor, Patience, Strength, and Holding each other up.

Follow & Deliver Core Values (Admin Coordinator)

Environmental Conditions for Admin Coordinator

The environmental conditions are those that an employee may be subject to while performing the essential functions of this job.

Physical Demands for Admin Coordinator

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work Environment for Admin Coordinator

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Compensation details : 18-25 Hourly Wage

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